Office Manager - WIN HOLDING-Dubai
Dubai - Create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety. Responsibilities include scheduling meetings and appointments, making supplies arrangements, greeting visitors and providing general administrative support to employees. Previous experience as a Front Office Manager or Administrator would be an advantage. Should also have experience with a variety of software (email tools, spreadsheets and databases) and be able to accurately handle administrative duties. Ultimately, should be able to ensure the smooth running of the office and help to improve company procedures and day-to-day operation. Requirements: Minimum 5+ years of proven experience as an Office Manager, Front Office Manager or Administrative Assistant Knowledge of office administrator responsibilities, systems and procedures Familiarity with email scheduling tools, like Email Scheduler and Boomerang Excellent time management skills and ability to multi-task and prioritize work Attention to detail and problem-solving skills Excellent written and verbal communication skills. Strong organizational and planning skills in a fast-paced environment A creative mind with an ability to suggest improvements Graduate in any discipline, MBA preferred Location : Dubai - • • Benefits: Negotiable Medical Insurance Air ticket
Business Manager - DUBAI - -Dubai
Dubai -PermanentBusiness Manager – BASED IN Dubai - A fabulous global construction company is looking for a Business Manager to come in and run the show, based in their lovely offices in Dubai -. Reports to: The Board of Directors/Chief Officer Responsible for: Supervisory responsibility for PAs/Team Secretary Role Responsibilities (Key responsibility and tasks) Overall responsibility for the smooth running of the Middle East and Asia Offices, to include project management, policy implementation and compliance management, together with management and mentoring of Office Managers/PAs and administration support teamProvide direct and practical business management leadership, strategy, compliance, and support the global business expansion.Implements business management systemsImplementation of Company PoliciesChampion operational implementation of ethics and privacy policies, including acting as Ethics & Compliance Officer support role for Middle East and Asia Offices.Attend all mandatory Ethics & Compliance and Data Privacy training and team meetings, together with undertaking relevant Ethics & Data Privacy checks in line with company policy.Ensure all company and business licences are maintainedEnsure all HR policies, procedures, employee inductions and training programmes are implementedContributes to the development of robust organisational structure and effective business planWorks with directors and staff to set direction of company (vision, mission and values)Takes a leading role in the organisation, co-ordination and budget management of key industry and client guest eventsSupports the deployment and use of latest marketing and corporate bid documentsManagement of human resources for the Middle East and Asia offices, including recruitment, training & development, budget management, Agency Liaison, PDR processAct as Minute Secretary at Asia and Middle East Board Meeting, together with timely and accurate production of Meeting MinutesPreparation of presentations in an engaging and informative manner to support Board and Management reportsPreparation of monthly board and management reports in respect of Business Management role and deliverables.Provide a strategic input into the businessReproduction of letters, reports and bid documentation, together with other general typing dutiesAddressing current working practices to maximise office and time efficienciesOverseeing general office managementAttending conferences and seminars as appropriate and reporting findingsProvide legal, statutory and corporate governance support to the Business Services Director/local businessesTake ownership of the acquisition and renewal of company insurances for the Middle East and Asia offices in liaison with the Business Services Director/Local office DirectorsImplementation and ongoing management of Quality Assurance systems and accreditationsManagement and supervision of office managers/PAs and AdminProvide Data Privacy Manager support to the Business Services Director and Middle East and Asia Offices, attend team meetings and ensuring compliance against policyProvide risk management compliance support for Middle East and Asia Offices, including attending all mandatory training and team meetings, together with undertaking relevant compliance threshold checks in line with company policyCollaborate with Business Entities on a global basis to develop and implement best practice policies and procedures that support business needs.Collaborate with other members of the Management Team to continually improve efficient internal processes and drive business valueProvide Ethics & Compliance Officer support role for Middle East and Asia Offices, including attending all mandatory training and team meetings, together with undertaking relevant Ethics checks in line with company policy. Role Requirements (Professional and technical expertise) Significant previous Board Level Executive Assistant experience5-8 years of Office Management/Board Level Experience in an international business (preferably Consulting/Construction)Degree Qualified, MBA, Business Management or equivalentAdvanced knowledge of MS WordExcellent knowledge of other MS Office applications including PowerPoint & ExcelExcellent organisation skillsExcellent management skillsAbility to prioritise own workloadExcellent attention to detailUnderstanding of engineering terms (desirable)Hours flexibility (able to carry out overtime at short notice)Competent in business process, strategy and operations within a cross-organisational businessChairing/facilitation of meeting skillsLeadership & Mentoring SkillsDegree QualifiedStrong interpersonal and communication skillsWorking knowledge of SAP or Oracle based finance systems would be an advantageWorking knowledge of project/practice management software systems would be an advantageWorking experience of Quality Assurance and Environmental Management SystemsWorking knowledge of One HR (desirable)Ability to work to tight deadlinesAct in an ethical manner and follows the principles of the Ethics Charter and Ethics in Practice Guidelines This role might be suited to a senior EA/ Ops Manager who wants to step up to a more senior/ managerial position, or someone who has done this role before and is looking for a new environment. If you are keen on this position and want to join a friendly, vibrant team please apply now!
HR cum PRO - Inter Ocean Ship Repairs LLC-Dubai
Dubai -Design compensation and benefits packages Implement performance review procedures (e.g. quarterly/annual and 360° evaluations) Develop fair HR policies and ensure employees understand and comply with them Implement effective sourcing, screening and interviewing techniques Assess training needs and coordinate learning and development initiatives for all employees Monitor HR department’s budget Act as the point of contact regarding labor legislation issues Manage employees’ grievances Create and run referral bonus programs Review current HR technology and recommend more effective software (including HRIS and ATS) Measure employee retention and turnover rates Oversee daily operations of the HR department Job Requirements Candidates must have good knowledge of visa processing,medical and Emirates ID Typing,other PR related work . Must Know Arabic( read and write) Proven work experience as an HR Executive, HR Manager or similar role Familiarity with Human Resources Management Systems and Applicant Tracking Systems Experience with full-cycle recruiting Good knowledge of labor legislation (particularly employment contracts, employee leaves and insurance) Demonstrable leadership abilities Solid communication skills BSc/MSc in Human Resources Management or relevant field