Executive Secretary - Wurd Middle East FZ-LLC-Dubai
Dubai -AED2,200 - AED2,500 a monthA well reputed firm in Dubai - is looking for a Filipina, Indian or Pakistani Female Executive Secretary who will work for our Office Manager.Qualifications:Bachelors DegreeProficient in Microsoft Office application.2 Years experience working in related field.Fast typing ability (at least 47wpm)Tech savvy as it relates to today's business and social environment.Interested candidates can send their CV.Job Type: Full-timeSalary: AED2,200.00 to AED2,500.00 /monthExperience:Executive Secretary: 1 year (Required)Location:Dubai - (Required)
Customer Support Coordinator - PP Electro Mechanical LLC-Abu Dhabi
Abu DhabiOverview Rapiscan Systems is an industry leader in detection technology, providing cargo and vehicle inspection systems and services for ports, borders, military, high-threat facilities, and checkpoints to help customers combat terrorism, drug smuggling, illegal immigration, and trade fraud. We offer a broad array of scanning system configurations that leverage low-, medium-, and high-energy X-ray technology—or multiple X-ray technologies—to address each customer’s unique security application requirements. Our commitment to excellence in imaging performance, innovative design, and uncompromising quality ensures our solutions consistently deliver best-in-class imaging, high reliability, and operator satisfaction, to help customers find threats and contraband with ease and confidence. This position is to support the international territory, primarily in the Middle East and Africa but will also support to Asia Pacific & Europe as needed for the Cargo Services Division. In this role the Coordinator will work to develop customer relationships while supporting the regions Service Engineers, and the regional Service Director/Manager. Responsilbities are not limited to the above territory and may require support to other regions as necessary, and may include off hours support, to ensure coverage for the Cargo Service’s team. In addition to internal and external support this role requires detail updates and processing on a weekly, monthly and quarterly basis to certify all financial obligations are met and completed. The Customer Support Representative will interacts with customers, company sales and/or service representatives to handle a variety of pre-sales or post-sales service functions. Responsibilities Record and report the status of equipment returns, repairs, replacements, sales orders and delivery schedules. Ensure service information accessible by sorting and filing documents/forms within the ERP system. Schedule field service repair calls and handles requests for additional company materials. Maintain records of returns, schedule changes, product enhancements, Service quotations, process billing for department revenue, or changes and product pricing, and resolves return credit problems. Handle all customer and Field Engineer inquiries regarding system repairs and support. Billing invoicing completion for all service or spares, inventory tracking (Toolbox), and vendor invoicing including tracking, coding and submittal to AP. Maintaining the maintenance schedule, scheduling with customers, FSE’s, shipping consumables and ensuring contract obligations are met. Quoting (repairs, maintenance, disposals, & moves). Log and manage service requests weekly through to closure including proper tracking of entire open call list (approximately 200-250 records). Includes knowledge of contract and charge coding and review and understanding of all processes as described in the Coordinator Service Procedure Manual. Order parts for service and other shipments required by customer and field team, including knowledge and completion of international commercial invoicing. Set up of delivery of new system orders and installs Working closely with managers, sales, finance, logistics, buyers and planners; and other duties as assigned. Off hours support as required. Addtionally: Duties may be modified or assigned at any time to meet the needs of the business. Uphold the company’s core values of Integrity, Innovation, Accountability, and Teamwork Demonstrate behavior consistent with the company’s Code of Ethics and Conduct It is the responsibility of every employee to report to their manager or a member of senior management any quality problems or defects in order for corrective action to be implemented and to avoid recurrence of the problem Duties may be modified or assigned at any time to meet the needs of the business. Qualifications Associates Degree or combined education/work experience Previous Customer Service experience required Detail Oriented Proficiency w/ Microsoft office (i.e. word, Excel) Oracle experience a plus Strong interpersonal & communication skills Problem solving/conflict resolution skills Handle multiple tasks at the same time. Work independently and as part of a team Bring a positive attitude to the team OSI Systems, Inc. has three operating divisions: (a) Security, providing security and inspection systems, turnkey security screening solutions and related services; (b) Healthcare, providing patient monitoring, diagnostic cardiology and anesthesia systems; and (c) Optoelectronics and Manufacturing, providing specialised electronic components and electronic manufacturing services for original equipment manufacturers with applications in the defence, aerospace, medical and industrial markets, among others.
Client Project Coordinator - -Dubai
Dubai -Control Risks is a specialist risk consultancy that helps to create secure, compliant and resilient organisations in an age of ever-changing risk. Working across disciplines, technologies and geographies, everything we do is based on our belief that taking risks is essential to our clients’ success. We provide our clients with the insight to focus resources and ensure they are prepared to resolve the issues and crises that occur in any ambitious global organisation. We go beyond problem-solving and give our clients the insight and intelligence they need to realise opportunities and grow. From the boardroom to the remotest location, we have developed an unparalleled ability to bring order to chaos and reassurance to anxiety. Our people Working with our clients our people are given direct responsibility, career development and the opportunity to work collaboratively on fascinating projects in a rewarding and inclusive global environment. Location Dubai -, UAE Engagement Full-time Department EMEA Business Operations Manager Business Operations Manager Job purpose As a client project coordinator you will be part of an established high performing team accountable for coordinating all aspects of business administration associated with the lifecycle of a project; in particular, ensuring the swift and accurate administration of project data and client invoices as well as the appropriate use of systems and processes. Purpose of the team is to Place the client at the centre of what we do making it easy and desirable to do business with us and ensure we turn revenue into cash as quickly and efficiently as possible. Reduce the administrative burden to consultants so they can spend more time with our clients. Build a system of governance to ensure the accurate and appropriate use of systems and process in line with regional and global standards and policies Tasks and responsibilities Client project coordination Lead project set up process within enterprise systems (CRM, IBM & Dynamics AX) Coordinate data sites & project timelines Qualify supporting documentation & data Job title here Job title – Department Client Project Coordinator Programme and maintain project budgets Liaise with intercompany offices Coordinate subcontractor administration Coordinate purchase order process Coordinate project travel as necessary Coordinate project reporting schedule Act as point of contact for project administration Provide ad-hoc support to project managers Client project coordination – financial Lead end to end project invoice process Liaison to finance and credit control Qualify project data for financial reporting, project management & invoicing Qualify & approve client & I/C invoices Client service Collaborate with client on-boarding procedure & liaise with clients administrative teams Qualify client documentation in relation to invoicing Ensure ease of transaction between Control Risks & client Operational Support the creation & implementation of standard operating procedures Identify issues with & exceptions to standard processes or procedures and addresses Identify systems errors, data issues and seek solutions Provide training for enterprise systems & provide feedback to business Knowledge and experience Essential Prior administrative experience, ideally in related field. Ability to quickly assimilate & understand information and recognise what action is required Preferred Prior experience of communicating with clients/ customers Prior experience of using internal enterprise systems Qualifications and specialist skills Educated to A Level standard, degree desirable or similar experience. Strong IT skills including Microsoft Outlook, Word, Power Point and Excel; Viso & Sharepoint would be advantageous Strong communication skills with the ability to establish effective and strong working relationships with internal and external contacts Good organisational and prioritising skills An ability to identify problems, understand the complete impact of them and see challenges through to a conclusion Accurate with eye for detail Competencies Takes responsibility to analyse the situation to provide and or escalate the solution. Determines or knows field of own decision making, knows when to escalate or not. Responds to clients positively and is flexible, provides best possible service to clients; puts the client first. Seeks information. Considers the regional and global implications of what we do in our own areas if responsibility. Comfortable with change, adapts well to changing demands and maintains a positive personal style Behaviours All employees are expected to display behaviours reflective of our company values: Integrity and Ethics, Collaboration and Teamwork, Commitment to People and Professionalism and Excellence. How to apply If your qualifications, experience and aspirations match our requirements, email a covering letter and CV, stating “Client Project Coordinator” as the subject title and flagging it as high importance, to [email protected] by no later than 28th July 2019.