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Executive Secretary/Receptionist

QTradeFX-Dubai
Job Description:

DubaiAED5,000 - AED7,000 a monthLeading FX and CFD International Brokerage company is looking for a Executive Secretary/Assistance to join our newly set up brokerage firm in Dubai.Creative personalityStylish personalityEnglish language necessaryExcellent team management skillsPleasant yet direct communication skills (verbal and written)Outstanding telephone skills and telesales.Able to handle queries from the website through online chat systemExceptional technical and technology savvy - Able to handle proprietary CRM systemProactive personality and problem solver.Day-to-day responsibility include (but not limited):Tracking attendance and work hours of employeesTimely and accurate daily and monthly reportSuccessfully manage appointments and client visitsManage Sales Invoices, Purchase Invoices, Quotations, Contracts, Office Petty CashMaintain HR records, insurance, company assets and personnel transactionsGeneral Administration – Making sure that filing system is accurate, complete and provide administrative support to ManagerGreet and welcome guests as soon as they arrive at the officeDirect visitors to the appropriate person and officeAnswer, screen and forward incoming phone callsEnsure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)Provide basic and accurate information in-person and via phone/emailReceive and distribute daily deliveriesOrder front office supplies and keep inventory of stockUpdate calendars and schedule meetingsArrange travel and accommodations, and prepare vouchersKeep updated records of office expenses and costsPerform other clerical receptionist duties such as filing, photocopying, transcribing and faxingAssist with Online Chat system from the website and respond to inquiriesA security check will be applied to each employee.Full Time JobJob Type: Full-timeSalary: AED5,000.00 to AED7,000.00 /monthExperience:Receptionist/Secretary: 3 years (Preferred)Location:Dubai (Preferred)Language:Arabic , English (Preferred)