Business Support Assistant (Fleet Centre) SC 3 - -Dubai
Dubai -. WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles. Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance. ABOUT WFP The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need. WHY WORK AT WFP? SAVING & CHANGING LIVES ❤ Make a difference the world will notice. We are driven by our mission to fight world hunger and feed people’s dreams of a brighter future. GLOBAL COMMUNITY Build bridges that unite people across the world. Being part of a global, diverse and multicultural community like WFP, will continuously expose you to new ideas and perspectives. How we deliver our mission in deep respect for personal and cultural differences and close collaboration between every member of our global team, will certainly enrich your experience and knowledge on so many levels. UNLIMITED POSSIBILITIES Unlock possibilities you never thought you'd find. WFP goes anywhere it is needed and does whatever it takes to get the job done. LIFE-CHANGING EXPERIENCE Reach beyond yourself and discover your true potential. WFP offers the kind of life-changing experiences you’re unlikely find in many other organizations. Join us to make a difference Watch this video to know more about us!! Link: https://www.youtube.com/watch?v=3mzGbaRAhz8&feature=youtu.be ORGANIZATIONAL CONTEXT These jobs are found in Country Offices (COs), Regional Bureaux (RBs), and Headquarters (HQ). Job holders typically provide administrative support to team(s) and/or support a specific business stream, and report to the relevant Associate. At this level, work is carried out under close supervision or immediately available assistance. Job holders are expected to produce organised and accurate work. JOB PURPOSE To deliver a range of routine business support tasks, to ensure that staff are effectively supported. Position Title: Business Support Assistant (Fleet Centre) Service Contract for duration of 12 months. Level: SC 3 Salary starts from AED 8,666.40 per month (inclusive of pension), plus insurance and other benefits. Under the overall guidance and the direct supervision of the Fleet Centre/SIS Finance Officer, based in Dubai --UAE, the incumbent shall have the following duties and responsibilities: KEY ACCOUNTABILITIES (not all-inclusive) 1. Responsible for shipping process of Fleet Centre Vehicles/accessories etc. 2. Create Purchase Requisitions for vehicles, shipments and other items, ensuring proper budget code are used and accounting procedures are followed. 3. Responsible for data entry for all Fleet Centre vehicles in Fleetwave (FMS). 4. Responsible to update the status (from stock to live) of Fleetcenter vehicles in Fleetwave and WFP systems. 5. Responsible for the maintenance of Fleet Centre files such as leasing. 6. Maintain tracking sheets and measurements for key performance indicators. 7. Responsible for archiving Fleet Centre files and keeping track of them. 8. Perform other related duties as assigned. STANDARD MINIMUM QUALIFICATIONS Education: Completion of secondary school education. Experience: Three or more years of experience in general administrative work. Knowledge & Skills: Ability to use standard office equipment such as photocopiers and scanners.Knowledge of standardised business support work routines and methods.Knowledge of standard office software packages, e.g. Microsoft word.Uses tact and courtesy to give and receive information with a variety of individuals.Good attention to detail in order to identify data discrepancies.Ability to work to deadlines and follow clear instructions. Language: Fluency in both oral and written communication in English language. 4Ps CORE ORGANISATIONAL CAPABILITIES Purpose Understand and communicate the Strategic Objectives: Builds an understanding of WFP’s Strategic Objectives. Be a force for positive change: Approaches individual tasks and responsibilities with a positive attitude and demeanor. Make the mission inspiring to our team: Understands the impact of WFP activities in beneficiary communities. Make our mission visible in everyday actions: Connects individual tasks and responsibilities to unit’s goals and mission. People Look for ways to strengthen people's skills: Seeks opportunities to build and enhance individual skills. Create an inclusive culture: Demonstrates respect and understanding for diversity and cultural differences. Be a coach & provide constructive feedback: Identifies and approaches colleagues or supervisors to serve as coaches. Create an “I will”/”We will” spirit: Sets clear goals and measurable targets for own tasks and responsibilities. Performance Encourage innovation & creative solutions: Assesses own tasks and responsibilities to find ways to be more efficient. Focus on getting results: Maintains accurate records of completion times and tasks in own areas of responsibility. Make commitments and make good on commitments: Understands responsibilities and the metrics associated with own tasks. Be Decisive: Notifies supervisors of dangerous situations or potential issues that may arise while in the field or office. Partnership Connect and share across WFP units: Understands WFP’s organizational structure, including the purpose and mission of each unit. Build strong external partnerships: Supports team in working with colleagues and WFP’s partners in the field toward common goals. Be politically agile & adaptable: Maintains a professional and courteous relationship with other WFP employees and partners in the field. Be clear about the value WFP brings to partnerships: Understands own team’s contributions in its partnerships with internal and external stakeholders. TERMS AND CONDITIONS Applications received after the closing date will not be considered. Only those candidates shortlisted for interview will be notified. DEADLINE FOR APPLICATIONS 23 January 2020. . Female applicants and qualified applicants from developing countries are especially encouraged to apply WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status. No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.
Hotel Experience General Accountant - Arcadia Hotel Apartment-Dubai
Dubai -Assist in managing revenues received and dispersed including accounts receivable, accounts payable, payroll, audit, General Ledger reporting.Cash handling functions for the hotel and reconcile all cash dropped at the front desk.Assist with analysing financial statements on a monthly basis and report any variances to the concerned department heads.Assist with financial and tax audits.Assist with preparing tax returns and corporate reporting requirements.Assist the financial Controller with systems administration, G/L account reconciliation, budget preparations, inventories, monthly closings and full P & L responsibility.Assist financial Controller with completing the year-end audit process.Review and approve all reconciliation and audit work papers.Post city ledger payments in property management system, reconcile and bill all city ledger accounts.Perform follow-up billing and credit collection documentation and inform Controller of any potential uncollected accounts.Reconcile credit card back-up to General Cashier Summary and inform Controller of any discrepancies.Bill out credit cards (AMEX, DINERS, etc.) and also maintain accurate and legible logs for all credit cards.Reconciles bank statements.Prepare wire transfer confirmations for reimbursable invoices.Prepare credit card authorisations for American Express, Visa, Master, Diners etc. and send to vendors.Verify if credit card service charge is billed correctly for all credit card transactions.Reviewing all ledger details guest ledger, city ledger and deposit ledgers to validate proper payment and revenue posting.If any imbalance or difference found on the ledger then co-ordinate with the PMS team to resolving the same.Review the postings, payments, revenue and guest balance reports on a daily basis.Ensure correct taxation are applied on all billing software like Property Management systems (PMS), Point of Sale (POS) and SPA software's.Maintains accounting databases by entering data into the accounting program.Assists with reimbursable invoicing.Set up new accounts in accordance with established credit policy.Assign unique AR number to new approved accounts on both PMS and Back office software.Assist in reconciling open account status items.Input General Cashier Summary and maintain binder.File and distribute credit card cancellations, bulletins and credit warnings.Process and follow-up on all returned checks accepted as cash payment.Record General Ledger and City Ledger reconciliation.Analyse revenues, commissions and expenses to ensure they are recorded appropriately on a monthly basis.Maintain Vendor’s permanent files and Certificates of Insurance.Maintain contracts for vendors.Process payroll or verify payroll dollars and reports.Process authorise purchase requests as needed.Rotating monthly audits of inventories / Enter final inventory totals into spreadsheet.Maintain Office supplies and order as needed.Any other job related duties as and when assigned by the Financial controller.Accomplishes accounting and organisation mission by completing related results as needed.Job Type: Full-timeExperience:Hotel: 1 year (Preferred)
accounting: 1 year (Preferred)
Education:Bachelor's (Preferred)
Location:Dubai - (Preferred)
Language:English (Preferred)
Arabic (Preferred)
General Accountant - Arcadia Hotel Apartment-Dubai
Dubai -Assist in managing revenues received and dispersed including accounts receivable, accounts payable, payroll, audit, General Ledger reporting.Cash handling functions for the hotel and reconcile all cash dropped at the front desk.Assist with analysing financial statements on a monthly basis and report any variances to the concerned department heads.Assist with financial and tax audits.Assist with preparing tax returns and corporate reporting requirements.Assist the financial Controller with systems administration, G/L account reconciliation, budget preparations, inventories, monthly closings and full P & L responsibility.Assist financial Controller with completing the year-end audit process.Review and approve all reconciliation and audit work papers.Post city ledger payments in property management system, reconcile and bill all city ledger accounts.Perform follow-up billing and credit collection documentation and inform Controller of any potential uncollected accounts.Reconcile credit card back-up to General Cashier Summary and inform Controller of any discrepancies.Bill out credit cards (AMEX, DINERS, etc.) and also maintain accurate and legible logs for all credit cards.Reconciles bank statements.Prepare wire transfer confirmations for reimbursable invoices.Prepare credit card authorisations for American Express, Visa, Master, Diners etc. and send to vendors.Verify if credit card service charge is billed correctly for all credit card transactions.Reviewing all ledger details guest ledger, city ledger and deposit ledgers to validate proper payment and revenue posting.If any imbalance or difference found on the ledger then co-ordinate with the PMS team to resolving the same.Review the postings, payments, revenue and guest balance reports on a daily basis.Ensure correct taxation are applied on all billing software like Property Management systems (PMS), Point of Sale (POS) and SPA software's.Maintains accounting databases by entering data into the accounting program.Assists with reimbursable invoicing.Set up new accounts in accordance with established credit policy.Assign unique AR number to new approved accounts on both PMS and Back office software.Assist in reconciling open account status items.Input General Cashier Summary and maintain binder.File and distribute credit card cancellations, bulletins and credit warnings.Process and follow-up on all returned checks accepted as cash payment.Record General Ledger and City Ledger reconciliation.Analyse revenues, commissions and expenses to ensure they are recorded appropriately on a monthly basis.Maintain Vendor’s permanent files and Certificates of Insurance.Maintain contracts for vendors.Process payroll or verify payroll dollars and reports.Process authorise purchase requests as needed.Rotating monthly audits of inventories / Enter final inventory totals into spreadsheet.Maintain Office supplies and order as needed.Any other job related duties as and when assigned by the Financial controller.Accomplishes accounting and organisation mission by completing related results as needed.Job Type: Full-timeExperience:Hotel: 1 year (Preferred)
accounting: 1 year (Preferred)
Education:Bachelor's (Preferred)
Location:Dubai - (Preferred)
Language:English (Preferred)
Arabic (Preferred)