Facility Administrator - SellAnyCar.com-Dubai
Dubai -Job Description Facilities Management Manage administration, facilities, procurement, security, asset management, housekeeping, Certification and up keeping of existing infrastructure to support core business operations. Skilled in negotiating new and existing licenses, Lease, permits its renewals (HO, warehouse, shops/kiosk) Space Management and Desk Configuration Responsible for maintenance, development and renewals of property, vehicle and medical insurance. Processing documents for POA, Leasing, Side Agreements Management of AMC which includes workshop equipment’s, pest control and billboards Maintain Civil Works including purchase of needed furniture, materials as well as office stationeries & pantry items. Health & Safety Manage and ensure compliance of all installations Employee Communications & Handbook Management Schedule review and Facilities Testing Vendor Management Tender submission Tender Validation Manage payment and processing Skilled in project execution-billboards (DM approvals & DEWA connections). Qualifications Minimum 3-5 years of Facility Management experience Native arabic speaker Additional Information We provide Health Insurance and yearly air ticket to home country once in year Provide opportunities for growth and development
Office Manager - Robert Half-Dubai
Dubai -Responsibilities/Tasks Source new suppliers/vendors, review and negotiate vendor contracts on a regular basis, ensure renewals are done on time, specifically, the office lease and office insurances. Approval of Administration & HR Supplier invoices - submit to Accountant for payment, ensure invoices properly scanned and filed for audit purposes. Petty cash for cash payments, reconcile every month and provide vouchers to Accountant. Assist with bank transfer payments (only when Accountant is on leave) Dealing with any office maintenance / repair teams Ensure we have adequate stock levels of stationery (incl business cards), pantry, IT equipment, etc. and that staff have all the tools/equipment necessary to do their jobs. Manage IT and mobile phone issues with local IT Supplier and Etisalat/Du. Handle all government processes (company license and data protection renewals, staff visas for UAE and when travelling, i.e. KSA visas, medical insurance, PO Box renewal, etc.) Manage Driver's diary Manage filing systems in the office, to ensure paperwork is kept to a minimum and well-organised Keep staff contact list up to date Keep information on Client Services Programme up to date. Fire Warden / First Aider Ultimate responsibility to ensure the office is organised, presentable and tidy and is an environment where staff can work optimally. Arrange staff events - at least 1 every quarter and assist Investor Relations Officer with client events. Send monthly payroll deductions to accounts Record all annual & sick leave for employees, ensure necessary approvals have been obtained. Issue salary certificates and other NOCs for staff, upon request. New staff inductions (ensure induction document up to date and have discussion with new joiner on first day) New staff on-boarding (visa, medical insurance, building access card, mobile phone & number, prepare desk, ensure IT account set-up, appropriate file access, business cards, contract, where applicable accommodation and flights). Assist with finding new hires, excluding those driven by CEO (create job description, liaise between department who is hiring and recruitment companies to find the right CVs, set-up interviews, provide feedback, send offer letter, perform reference checks and background screenings). Travel arrangements for staff: obtain approval from COO and instruct travel agent to issue the relevant tickets (except for senior management all staff arrange their own travel) Ad hoc PA duties for Senior Management (i.e COO, CLO, Portfolio Manager), including travel arrangements, expense claim forms and typing and sending letters/documents. Ad hoc projects working with any of the departments in the office, i.e. Office Move, re-branding, rolling out of new IT systems, etc.
Senior Manager - Strategy - Inspire Selection-Dubai
Dubai -The Role A global financial services and insurance company is looking to hire a Manager for their investment team in Dubai -. This is a senior role, reporting directly in to the Board of Directors. The main responsibility for this role is developing the strategy related to the investment arm of the business. Coming from a financial services / insurance background you will be familiar with the best strategies for developing investment businesses both in the UAE and across Asian markets. • You will be responsible for developing distribution channels, directly managing a team of 5 experienced Wealth Managers and playing a key role in providing the best training to maximize the best results from the team. Requirements To be considered for this role you must have: • Around 16 years’ experience within the financial services, banks, asset management or insurance (general and medical) industries; • Be fully qualified CISI advanced level or CFA; • Have UAE work experience within the industry; • Experience of Asian and Indian markets is preferable. Experience of NRI (non-resident Indian) market is a prerequisite; • Previous sales and product experience; • Solid understanding of this business at senior level with previous strategy experience; • Management experience, successfully managing a team and with a commercial mind. About the company Inspire Selection is headquartered in Dubai - and recruits across the Middle East region. We employ highly knowledgeable, professional consultants who are experts in connecting the right people with the right opportunities. Our reputation has been built upon our honesty, integrity and our ability to source candidates of the highest calibre right across our specialist sectors. As a result, we are recruitment partners to a wide spectrum of organisations - from leading blue chip companies to smaller, local businesses. Sectors we cover include HR, Administration, Finance & Accounting, Insurance, Legal, Sales & Marketing, IT, Oil/Gas/Energy, Engineering, Procurement, Manufacturing, Logistics & Supply Chain.