Executive Secretary - -Abu Dhabi
Abu DhabiPermanent1. Attending incoming & outgoing call2. Email accounts management and reply to mails or rerouting of mails to the persons concerned3. Operate telephone and consoles to connect, hold, transfer and disconnect telephone calls.4. Travel arrangements which include visa preparations, hotels, tickets and pick up arrangements of FT Management, staff and visitors.A.Online booking-Bookings & Travel Arrangement with preferences-Airline Mileage accountsB. Hospitality and Visitor ArrangementC. Travel Itinerary (Template available in system)-Travel documents required (Ticket copy, Boarding Pass, Passport, UAE Visa, Visa of Destination (if required), Travel InsuranceD. Transport Arrangement (Travels & Meetings)-Drivers Management5. Carry out other clerical, secretarial or receptionist duties as required (e.g. keyboarding and data entry or photocopying) during quieter periods on the switchboard.6. Corporate Archive Management (Inventory & placement)- Documents- Garment samples- Fabric Swatches- Shoes samples- Other samples- Catalogues7. Corporate office stationery supplies8. Secretarial duties briefing & preparationsDocument Control-Responsible for receiving & follow up of documents from all Departments for management approval.-Organization of documents (Urgent & Non-Urgent)-Ensure all documents are delivered to the concerned once approval is secured.-Introduce Point of Contact for each department-Responsible for receiving courier packages (docs or non-docs) for corporate department and ensure proper documentation for all incoming and outgoing couriers.-Maintains and ensure proper filing system-Keep safe filing.Drafting emails, letters, internal memos and various correspondence, etc.Maintain and manage daily schedule/appointments.Receive all incoming phone calls before transferring the line to management.Responsible to manage flight, hotel and restaurant reservations.Responsible to manage Visa applications.Transportation arrangement for Family or guest(s) if required.Fax, photocopy and scanning of documents9. This placement requires excellent liaison and coordination with Team FT & to all parties in contact with FT.10. Personal Presentation & grooming standards are to be maintained as you will be directly working with FT management.11. Any other duties assigned by the management.Job Types: Full-time, PermanentExperience:Executive Secretary: 1 year (Preferred)
Location:Abu Dhabi (Preferred)
Polythene Bag Packing - Lunch Box Restaurant L.L.-Al Quoz
Al QuozUrgently need Polythene Bag Packing helper for one of our client in jabel ali Dubai -Only Sri Lankan And Nepali Nationality can ApplyCandidate must hold valid UAE Visit visa and Original Passport From own CountryThe walking interview will starting from tomorrow in our Dubai - Office02.00PM To 08.00PM is the office timingOffice NO 210 Saeed Bin Thani Building Al Nakheel Deira Dubai - UAEAli Bukhai+971 52 7296851 Calling and WhatsappJuanid Khan+971 55 7609483 Calling and WhatsappJob Type: Full-timeSalary: AED900.00 to AED1,100.00 /monthExperience:Packing: 1 year (Preferred)
Executive Assistant - al rayan-Dubai
Dubai -Job Description Role Purpose Performs highly responsible and professional secretarial and administrative services directly to the Head of MEA, Sales & Account Management to enhance the efficiency of the business. Responsibilities Provides professional secretarial and administrative support at C level, exercising confidentiality, tact and diplomacy. Manages travel arrangements, visas and any other ad hoc related to travel and time zone understanding. Understands and manages multiple calendar diaries, time zones, setting up meetings and managing conflicts. Responds to non-standard requests and investigates where needed, communicates effectively, checks for understanding and provides a high level of service. Interacts with senior management in, and out of, work unit on significant matters, anticipating and responding to requests by modifying procedures to individual circumstances. Scope of role is global in nature as the jobholder interfaces with global and regional executives. Area of impact includes a cross-section of staff and functional areas that interface with jobholder's managers. Work involves determining the nature of problems and independently identifying and solving them from many alternatives. Decision making requires interpretive thinking and considerable judgement and can impact the priorities of the job holder and the job holder's managers. Participates in the development and implementation of secretarial standards, policies and practices for the organization. Primary contacts are with executive managers throughout the organization and their assistants. Contact with office and building personnel (security, catering, facilities, maintenance, etc.) and with vendors, agencies, and consultants specific to particular business areas. Very clear understanding of the roles related to the functional groups in own area. Qualifications Graduate with minimum 7+ years’ experience supporting C Level. Arabic is a plus. Proficient typing skills and knowledge of Microsoft computer applications necessary. Fully Competent: compliance, personal organization, data input, problem solving, project management. Expert: computer literacy, telephone proficiency, general office procedures, personal development, business writing. Has in depth knowledge of own area and subject matter expertise. Passionate about People and Business. Excellent people engagement & relationship management skills. Excellent presentation skills. Ability to work under pressure and problem solving abilities. Ability to develop and foster collaborative working relationships across teams and service peers. The Financial and Risk Business of Thomson Reuters is now Refinitiv. Refinitiv equips the financial community with access to an open platform that uncovers opportunity and catalyzes change. With a dynamic combination of data, insights, technology, and news from Reuters, our customers can access solutions for every challenge, including a breadth of applications, tools, and content—all supported by human expertise. At Refinitiv, we facilitate the connections that propel people and organizations to find new possibilities to move forward. As a global business, we rely on diversity of culture and thought to deliver on our goals. Therefore we seek talented, qualified employees in all our operations around the world regardless of race, color, sex/gender, including pregnancy, gender identity and expression, national origin, religion, sexual orientation, disability, age, marital status, citizen status, veteran status, or any other protected classification under country or local law. Refinitiv is proud to be an Equal Employment Opportunity/Affirmative Action Employer providing a drug-free workplace. Intrigued by a challenge as large and fascinating as the world itself? Come join us. Locations Dubai --Dubai --United Arab Emirates