Front Office Receptionist - GES-Dubai
Dubai -AED4,000 - AED4,500 a month*No calls entertained*. Qualified candidates currently residing in the UAE may please send their CV with a clear photo providing a short description of why you believe to be suitable for this role.An amazing work opportunity has come up within GES, Dubai - office and we are on the look out for a young, intelligent, dynamic, highly organised, out of the box thinker who can manage not just all aspects of our front desk but overall office management.The role reports into the HR Advisor.Key activities and responsibilitiesReception/Office duties –Position requires thorough understanding of; Microsoft office and intermediate knowledge of Microsoft Excel. The role will require working independently on own initiative and as full support to HR department.Answering all telephone queries professionally.Handle enquiries within appropriate and timely follow through and document all interactions and tasks immediatelyOrdering and receiving couriersOpening and distributing postBooking of meeting rooms in line with departmental requirementsProvide accurate stock control of pantry, stationary supplies and telephone dataOrdering pantry, stationary supplies in line with departmental requirementsMaintain expenditure reports for orders of pantry and stationary suppliesIssuing cheques on agreed date of release.Issuing receipts for payment (cheque payment only).Prepare documents for Insurance Process (New, Lost Cards, Cancellation)General administration tasksActively engage in continuous improvement ensuring suggestions and opportunities arehighlighted to your line manager.Demonstrate commitment to the core values of the company.Take a participative role in the Company’s sustainability initiative and ensure where possible your actions support the achievement of this initiative; reuse, recycle and replenish.Facilities Management –Ensure compliance with all health and safety, corporate, client and legislative standards across the function.Oversees property management services, including maintenance of the building.Keeps office, meeting rooms, printer areas clean and organised to promote an efficient working environment.Determine future office requirements in coordination with the HR Advisor.Manage the upkeep of equipment and supplies to meet health and safety standards.Control activities like parking space, waste disposal, building security etc.Ensure that facilities meets government regulations and environmental health and security standards.Supervising the office cleaner and security officer.Ensuring that basic facilities, such as water and heating are well maintained.Develop schedule for regular evaluation of facilities.Person Specifications (Mandatory)Excellent communication skills in English, both verbal and written.Highly organised and proactive with duties.Can manage the office duties with minimal supervision.Highly ethical, honest and trustworthy as there could be cash handling.Understands confidentiality to the highest degree.Friendly, very well presentable with a strict adherence to timings and attendance.Empathetic, calm, fair to employees and can handle pressure in a professional manner.Is able to make sensible decisions.Excellent time management skills is highly required for this job.Prepare and send daily report to the manager of tasks completed and pending. Inform HR Advisor of any urgent matters or matters that require intervention.A smart, sensible person is expected in this role.RelationshipsYou will be required to develop and maintain positive and progressive working relationships both internally and externally, in order to facilitate growth and integration across the business.In particular you will be required to work collaboratively alongside and provide support to the HR department.SalaryThis is a full-time role with offering a starting salary of AED 4,000 with an increase to AED 4,500 provided you complete your probationary period successfully.Hours of workA 40 hour week working Sunday to Thursday, typically between the hours of 9.00 – 5.30 (with half hour unpaid lunch).You may be required to work evenings and weekends during busy periods without additional remuneration in order to meet the demands of the business.BenefitsGES’ holiday entitlement is 30 calendar days per annum only after completion of 1-year of full service (plus public holidays).Comprehensive self-medical insurance for self.A monthly flight ticket allowance will be added on top of the salary offered. This amount is in accordance to company policy.TransportThis role is based in Dubai - Investment Park 2, due to our location a current driving licence and your own transport would be advantage.The above role information is not exhaustive and the company reserve the right to amend this at any time.Job Type: Full-timeSalary: AED4,000.00 to AED4,500.00 /monthExperience:Reception/Front Office: 3 years (Preferred)
Education:Bachelor's (Required)Location:Dubai - (Required)Language:English (Required)
PROCUREMENT OFFICER – FACILITY MANAGEMENT – UPTO AED 7K – DU... - MAC Group-Dubai
Dubai -Position: Sr. Buyer/Procurement Officer Salary Range : Upto AED 7000 Benefits :Medical Insurance + Annual Holidays + Airfare for self Job Type : Full-time Mail CVs : [email protected] Key Skills: Must have procurement experience in building maintenance/facility management sector . Must be good with Excel NOTE: To avoid spamming with irrelevant resumes, we suggest genuinely interested candidates to read through the entire job description to understand and verify the suitability of your profile for this role before applying. Due to limited time/resources, only shortlisted candidates will be contacted. Salary depends on candidate’s skills, experience and other attributes. Our client, a multicultural organization, embraces the culture of workplace diversity but without compromising candidates’ performance/qualifications. To ensure diverse workforce inclusion they may give higher preference to Hindi/Sinhala speakers. Experience: 2-5 years of UAE Procurement Experience Must have Procurement experience in Facility Management/Building Maintenance sector Skills & Job knowledge: Working Knowledge in Procurement Software Competent in MS Office & Advanced Excel. Oracle ERP Knowledge is nice-to-have Education: Doesn’t matter as long as the candidate has relevant skills/experience. Professional Requirements: At least 2 years’ of experience in similar role Expertise in MS Excel Excellent verbal/written communication skills in English Interpersonal Requirements: Ability to work under pressure/tight deadlines Highly organized and must have high interpersonal skills to deal with different stake holders with regular follow-ups. Proactive go-getter who ensures that the results will be achieved by coordinating with different departments Must have effective communication skills Time management and planning skills Our client values individuality and offers an inclusive work environment. This posting is just an outline of the basic responsibilities and requirements for the position, there is more to being a member of this client, so just keep in mind that this is not a comprehensive list of everything the job will entail. Your duties, responsibilities and activities may change as per business requirements. Please refrain from applying if your profile is not exact match for this role. CVs to [email protected] Whilst we will endeavor to contact you following your application, due to the high volume of applications if you have not had notification from us within 24 hours please take your application as not being successful this time, we will keep your details in the database for future opportunities. NB: Please note that, not getting shortlisted for a role is no reflection on your skills or qualifications; it simply means that the hiring manager is giving more priority to many other specific factors other than skills or experience which are relevant to this position based on their current business requirements.* Please note that candidates are NOT selected merely based on skills/experience . Majority of the Hiring Managers use Talent Analytics that check various factors based on their previous hires, including Suitability to team/company culture, Possible duration a candidate sticks with the company, Nature of client-pool, Work locations/timings, Market Knowledge and many other factors that add value to business. The hiring decisions are taken to run the business at low-risk in steady, optimized, efficient manner. Advertisements
HR Services Administrator - -Dubai
Dubai -The company Mace is an international consultancy and construction company that has delivered world class projects since 1990. Today we employ over 6,000 people across five global hubs in Europe, Middle East North Africa and India, North America, Asia Pacific and Sub-Saharan Africa. Mace Macro offers a complete facilities management service for companies anywhere in the world. Operating as a consultancy, managing agent or principal contractor, with a client base that includes global brands in over 30 countries. Four simple values guide our behaviour in our pursuit of a better way; Safety first - going home safe and well, Client focus - deliver on our promise, Create opportunity - for our people to excel, Integrity - always doing the right thing. We aim to attract the best and brightest people, whatever their background, to bring new perspectives to some of the most complex and inspiring projects around the world. The opportunity Be a part of our facilities management business that oversees work for leading organisations across the public and private sectors around the world. Our MENA hub started in 1998 and has successfully operated in a wide range of countries, delivering project and programme management, facilities management and cost consultancy services. The role HR Services administrator The HR services administrator is an integral part of Macro’s operations team and will provide guidance and support to managers and staff across the full range of HR work in the MENA and APAC region. In addition, the post holder will collate, prepare and submit monthly payroll data and undertake a range of associated administrative tasks. Provide support and guidance to line managers and colleagues. Contribute to the success of the human resource team through supporting and reflecting Macro’s core values, behaviours and objectives. Your responsibilities will include: Providing routine advice on Macro’s policies and procedures to staff and managers. Coordinating with the recruitment team, prepare offer letters and employment contracts. Organising resources for new employees that will include welcome kits, IT and email access as appropriate. Coordinating and participating in the induction of new Macro colleagues. Using online HRMS to maintain colleague details. Responsible for updating Macro’s employee handbooks accordingly. Researching and recommend tools, procedures and systems that will improve the HR service of Macro. Collating, preparing and submitting accurate and timely monthly payroll data to Macro’s payroll providers in the APAC region. Following up on monthly timesheets from the staff. Ensuring all associated payroll and pension paperwork, including new starter and leaver records are processed, submitted and stored appropriately. Ensuring payroll department are notified of changes to staff terms and conditions and act upon management instructions and staff requests in a timely manner. Calculating and maintaining annual leave entitlements for employees. Developing and maintaining administrative systems and procedures to provide support for HR activity and projects which may include arranging meetings, collating and circulating papers, preparing statistical reports, entering data on IT systems and following up action points. Ensuring an up-to-date bank of document templates to support the HR function are maintained. Ensuring staff records are well maintained and that periodic tidying up of records is undertaken. Managing and coordinating responses to enquiries via Macro’s generic email account. Complying with data protection guidelines. Coordinating with the insurance providers across the APAC region for any updates, addition or deletion requests and yearly renewals. Following up on probation confirmations and issuance of probation confirmation letters. Preparing all sorts of administrative letters for employees. Scanning and filing necessary documents. The requirements Your experience, knowledge and skills need to include: Minimum 2 years working experience in a similar role. With experience to employment practices across MENA and APAC regions. With experience to supporting teams across multiple locations and geographies. Knowledge of human resources processes and best practices. Strong ability in using MS Office, databases and HRIS systems. Excellent communication and interpersonal skills. Ability to handle data with confidentiality. Good verbal and written communication skills. Able to work autonomously and efficiently to ensure the smooth running of HR projects and operations. Discreet and trustworthy. Accurate and strong attention to detail. Resilient. Able to prioritise effectively. Qualifications A degree qualification in human resource management or related field. Full CIPD membership “Mace is an equal opportunity employer. We embrace diversity and are committed to creating an inclusive environment for our people to excel.”