Administrative & Financial Specialist - CKS International Genenral Trading LLC-Dubai
Dubai -ContractJOB DESCRIPTIONWe are looking for an experienced Administrative & Financial Specialist who will be responsible for carrying out administrative, financial duties and documents management. Administrative Specialist will communicate and coordinate internally with Accounting Department, Procurement & Logistics department, as well as externally with third parties to ensure company effective performance.PRINCIPAL ACCOUNTABILITIES Planning, coordinating and enhancing daily administrative procedures and systems.Maintaining timely renewal of corporate licenses and accounts, managing schedules and deadlines.Ensuring company operations adhere to internal policies, corporate, tax, labour, customs and other local governmental regulations; monitoring and following changes in local regulations.Supervising team members ensuring tasks are prioritized and organized in line with business needs.Providing smooth flow of information within the company to facilitate business operations.Maintaining updated and accurate database and filing systems in secure and confidential manner .Managing all aspects of financial operations to achieve efficient use of recourses.Scheduling, issuing corporate payments, monitoring and control of expenses, compiling various consolidated financial reports, statements of accounts, etc.Liaising with banks, private and governmental key accounts, other parties.Maintaining HR policies in accordance with the labour law and corporate requirements, recruiting personnel when required.Coordinating with commercial, accounting and other department to ensure effective running of company.Coordinating with other departments to ensure effective running of company.Assisting and supporting the senior management in daily activities.Reporting to MD regarding financial position of company, procedure, local regulations, etc.SKILLSExcellent English Language skills.Experience in supervising role in administration and finance.Knowledge of local corporate, tax and labour regulations.Computer skills in all MS Office packages.Tally / other accounting software will be advantageous.Knowledge of commercial principles & Incoterms will be advantageous.PERSONAL ATTRIBUTESAbility to work independently and to supervise & coordinate teams towards achieving results.Ability to handle multiple tasks flexibly and effectively, systematic approach.Excellent interpersonal skills.WE OFFER Opportunity to work in international business environmentCompetitive salary and career growth opportunitiesMedical insurance, annual ticket homePREFERENCE will be given to candidates currently based in UAE who is ready to join immediately.Job Types: Full-time, ContractExperience:similar: 2 years (Preferred)
Education:High school or equivalent (Preferred)
Location:Dubai - (Preferred)
Language:Russian (Preferred)
Medical Receptionist - JobSinary-Dubai
Dubai -Medical Receptionist Job Opening. Currently we are looking for Medical Receptionist for our company. location Dubai -. Interested Candidates Can submit their Application, Once you submit Your Resume/CV, your qualifications will be reviewed If selected for an interview, you will be contacted by a member of recruiting team to schedule an interview. Job Duties and responsibilities: • Collect information from patients, including insurance information, money for copay’s and contact information to put into company’s software system • Answer the telephone and redirect calls to the appropriate staff member, and respond to voicemails in a timely manner • Maintain office inventory, ensuring there are always efficient levels of medical supplies and other office equipment • Assist doctors with responding to correspondence, including email and physical letters • Prepare exam rooms after they have been used to ensure they are sanitary for the next patient • Maintain medical record database to ensure patient information is kept up to date, and provide patient information to other doctor offices when a patient decides to switch providers. Job Requirements and Qualifications: • Minimum Qualification High school/diploma • Previous experience answering phones • Able to maintain the confidentiality of private information • Basic knowledge of standard medical terminology • Pursuing a degree related to the medical field • Proficient computer skills.
Business Support Assistant (Fleet Centre) SC 4 - World Food Programme-Dubai
Dubai -. WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles. Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance. ABOUT WFP The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need. WFP’s operation in the UAE was established in 2001 and has since become a crucial base for global humanitarian operations, supporting the emergency preparedness and fast intervention activities of both WFP and its humanitarian partners. The strategic location of the UAE, world-class logistics infrastructure, supportive host government and access to huge supplier markets makes WFP in the UAE ideally situated to deliver critical aid services to operations around the world. Qualified female candidates and UAE Nationals are strongly encouraged to apply. STANDARD MINIMUM QUALIFICATIONS Education: Completion of secondary school education. IT systems courses or certificates are desirable. Experience: At least three years of progressively responsible support work experience in Web-based Vehicle Tracking System and general office administrative work. Language: Language Proficiency in written and spoken English Language. Knowledge of another official UN language is an advantage. Knowledge and Skills: Ability to use standard office equipment such as photocopiers and scanners.Technical knowledge of vehicle and mechanical systemsExperience with installation and set-up of VTS in automotive vehiclesAbility to produce accurate and detailed reportsKnowledge of standard office software packages, e.g. Microsoft word.Ability to provide information using courtesy and tact.A valid UAE driver’s license. ORGANIZATIONAL CONTEXT These jobs are found in Country Offices (COs), Regional Bureaux (RBs), and Headquarters (HQ). Job holders may either perform administrative support functions in the front office and report to the Business Support Associate, or provide administrative support to team(s) with the reporting line to the relevant Head of Unit, Chief, or the designate. In cases where these positions support a specific business stream, the reporting line may be to the relevant Head of Unit, Chief, or the designate. At this level, work is carried out under minimal supervision. Job holders are expected to produce organised and accurate work, undertaking specific business support activities. They may offer guidance on standard practices to more junior staff in their area of work. JOB PURPOSE To deliver standard business support processes for a specific professional area of work, to facilitate effective service delivery. Position Title: Business Support Assistant (Fleet Centre) Service Contract for duration of 12 months with possibility of extension. Level: SC 4 Salary starts from AED 12,999.60 per month (inclusive of pension), plus insurance and other benefits. Under the overall guidance of the Fleet Centre Manager and the direct supervision of the Fleet Systems Coordinator, based in Dubai --UAE, the incumbent shall have the following duties and responsibilities: KEY ACCOUNTABILITIES (not all-inclusive) Create and maintain SoPs/ Installation guides to support standardisation of VTS installation/ validation processes and perform regular quality assurance checks. Record any hardware/ software issues during installations/ validation of the VTS and report/ discuss accordingly with Fleet Systems team to further report to the VTS provider. Setup VTS Accounts ensuring the COs have appropriate and smooth system-access to use VTS platform effectively for LV tracking. Responsible for VTS airtime subscriptions and activation for all VTS units installed on WFP LVs globally and on other UN/NGO stakeholders (if required). Ensure all VTS airtime payments are completed in due time and confirmed by the VTS provider as well as updating all VTS costing/payments details in FleetCentre Internal records. Update “VTS Inventory Tracking Sheet” ensuring FleetCentre is provided with accurate inventory records of Global VTS equipment and operational status and assist in updating/ maintaining VTS details in FMS/ Asset Database. Provide technical support and insight to COs queries both on hardware and web-application of the VTS. Register and keep a record of all assistance/ support provided to identify areas of improvement and facilitate the usage of VTS in the field Assist FleetCentre to develop and standardise VTS training material/ user-guide and provide VTS hardware/ software trainings to WFP and other UN-agencies (if required) as recommended by Fleet Systems Coordinator. VTS Standard Trainings Package must include: VTS Hardware/Accessories Inventory Management – both at FleetCentre and COs level VTS Installation/ assistance in preparation for VTS installation VTS Tracking/ Geofencing CO Administrator/ Manager CO Users/ All related staff Transport Management – Utilization/ Warning/ Idling/ Speeding/ Alerts Vehicle Security – Setting up SMS/Emails to Security/ Radiorooms/ Admin personnel Assess VTS Training needs for COs (including VTS installation and using VTS web-application) and propose/plan training missions approved by FleetCentre. Sametime, coordinate with COs and support implementation of the FleetCentre approved training. Develop and produce periodic VTS reports to evaluate and optimize Fleet Utilization and performance. Travel occasionally, as required by the FleetCentre Systems Management. 4Ps CORE ORGANISATIONAL CAPABILITIES Purpose Understand and communicate the Strategic Objectives: Helps teammates articulate WFP’s Strategic Objectives. Be a force for positive change: Suggests potential improvements to team’s work processes to supervisor. Make the mission inspiring to our team: Explains the impact of WFP activities in beneficiary communities to teammates. Make our mission visible in everyday actions: Articulates how own unit’s responsibilities will serve WFP’s mission. People Look for ways to strengthen people's skills: Trains junior teammates on new skills and capabilities. Create an inclusive culture: Seeks opportunities to work with people from different backgrounds. Be a coach & provide constructive feedback: Serves as a peer coach for colleagues in same area of work. Create an “I will”/”We will” spirit: Tracks progress toward goals and shares this information on a regular basis with supervisor. Performance Encourage innovation & creative solutions: Explores ways to consistently be more efficient and accurate in own areas of work and shares new methods of work with colleagues. Focus on getting results: Focuses on getting results and tracks trends in completion rates for own tasks to identify opportunities for efficiency. Make commitments and make good on commitments: Takes responsibility for own tasks and notifies supervisor as soon as possible of potential delays in meeting deadlines or commitments. Be Decisive: Independently decides what action to take when faced with critical choices in the workplace or in dangerous situations in the field. Partnership Connect and share across WFP units: Suggests opportunities for partnering with other units to supervisor. Build strong external partnerships: Identifies opportunities to work with colleagues and partners in the field towards common goals. Be politically agile & adaptable: Develops an understanding of the value of WFP’s teams and external partners in fulfilling team’s goals and objectives. Be clear about the value WFP brings to partnerships: Aligns own activities with supervisor’s priorities to fulfill internal and external partner needs. OTHER SPECIFIC JOB REQUIREMENTS This section is optional to describe additional responsibilities & knowledge required for the specific job TERMS AND CONDITIONS Applications received after the closing date will not be considered. Only those candidates shortlisted for interview will be notified. DEADLINE FOR APPLICATIONS 21st of July 2019. . Female applicants and qualified applicants from developing countries are especially encouraged to apply WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status. No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.