Finance and Office Manager - Motors Garage-Dubai
Dubai -We are looking for a Senior Finance and Office Manager to join our Dubai - operations. You will work closely with Client Services department and Group CFO to manage the Dubai - operations. Your areas of responsibilities will be:AccountingWork closely with Client Services teams to address financial and contractual issues, ensure financial deadlines are managed and maintained Maintain bank reconciliation, prepare cash flow statement and record petty cash expensesContribute to set up and streamline internal procedures to improve productive collaboration within the agency, with client-side financial departments and third-party suppliers.Maintain organized files of secured copies of bank documents, contracts, correspondences, receipts, invoices for audit reviewMaintain a framework of internal control to ensure that accounting records are complete and accurateAdminister petty cash, expenditure reimbursements and company credit cardMaintain relationships with Head Office, Group CFO, banks and administer company credit cardsProcess and distribute invoices in a timely and efficient manner by following company policyManage accounts payable and accounts receivable and ensure that invoices are completed on timeReconcile account balances and bank statements, maintain general ledger and prepare month-end close procedures matching actual data vs forecast and post journal entries for sales accruals by ensuring all required supporting documents are presented and readily available for audit purposesProduce error-free accounting reports and present their resultsPrepare payroll by WPS, Calculate leave and end of service benefit as per UAE lawVAT filing and submission as per UAE FTA lawsPrepare monthly and year end P&L accounts and balance sheetAnalyze financial information and summarize financial statusSpot errors and suggest ways to improve efficiency and spending to ensure cost-effectivenessReview and recommend modifications to accounting systems and proceduresMaintain and update supplier and client master filesHuman ResourcesAct as the main point of contact for all HR Matters, working closely with management.Develop job descriptions, liaising with recruiting agents, placing ads; CV screening and reference checkingManage the on- boarding process for new starts, including general PRO process, preparation of offer letters, employment documentation, new starter checklist and induction programsAdminister HR Leave calendar, employee leave, health insurance, exit procedures, attendance register, performance reviews, weekly HR WIP report etc.Manage visa and renewals, ID Cards and general administration, ensuring legal complianceMaintain employee records and master filesOffice Administration / Executive AssistantEnsure the company is compliant with all legal requirement including Commercial license renewal, vendor contracts renewal across the wider network in MENA, USA and TurkeyManage and maintain executive’s schedules, appointments and travel arrangements, including booking airfare, accommodation, transport, and visasManage and provide PA support to MD including calendar management, monitor correspondence, screen calls and collate expense on a monthly basisSet up meeting rooms and prepare agendas for meetings.Organizie global group meetings, setup video conferences and conference callsPrepare weekly WIP and timesheet reportsDevise, organize and maintain files and records of the Company, including confidential data managementFirst point of contact of all external suppliers (e.g. Medical Insurance, Travel Insurance, Business Insurance and other suppliers)Prepare and edit correspondence, reports and presentations, as requiredRequirements6+ years of experience in a similar roleProven experience as a financial controller, accounting supervisor, chief or senior accountantExcellent analytical skills and thorough knowledge of accounting principles to analyze financial reports and forecasts.Hands-on experience with accounting software packages, like FreshBooks and QuickBooksAdvanced MS Excel skillsAccuracy and attention to detailProven ability to manage multiple assignments while meeting tight deadline schedulesMust have excellent problem solving, analytical and communication skillsThe ideal candidate has also experience in a marketing agency and working closely with Project Management, Group CFO and Client Services departmentsAbility to establish priorities, work to strict deadlines, and to deal with shifting and conflicting deadlines and prioritiesAbility to work independently and in a team environmentJob Type: Full-timeExperience:Finance Management: 6 years (Required)Education:Bachelor's (Required)Location:Dubai - (Required)Language:Engllish (Required)
Accounting Assistant + Executive Assistant + Trade Assistant - Oceanchat Trading DMCC-Dubai Marina
Dubai - MarinaDescription: We are an agricultural commodity trading firm based in JLT, Dubai - looking for an accounting assistant + executive assistant + trade assistant. The candidate should: Have at least 3-5 years of accounting experience in the UAEBe familiar with the accounting rules of the UAE as well as VAT proceduresBe familiar with trade documentation: Bills of Lading, Letter of Credits etc. Flexible with handling an array of tasks The candidate is expected to: Assist our Accounting manager with bookkeeping and preparing of accountsManage the firms PRO requirementsHelp our directors with: scheduling, flight bookings, filing, research, documentation etcAssist with marketing of our commoditiesAssist our operations team by handing documentation Our monthly budget is AED 5,000 - 7,000 depending on experience and qualifications + insurance
Customer Service Coordinator - Deluxe Holiday Homes-Jumeirah
JumeirahDescription: We are a holiday home management company and are looking for an experienced customer care and admin professional to join our team immediately. Requirements: 1) With professional 1-2 years customer service experience 2) With professional 1-2 years administrative support experience 3) Proficiency in MS Word, MS Excel, Google Sheets 4) Knowledge of operating standard office equipment 5) Strong and creative problem-solving skills 6) Strong analytical skills 7) Advanced time-management skills 8) Proficiency in English - both written and verbal communication 9) Good research skills and keen attention to detail 10) Trustworthy and with positive attitude 11) Amenable to work in shifting schedules What we offer: 1) Compatible salary (based on experience) 2) UAE Working Visa 3) Medical Insurance 4) One day off per week 5) Performance related Bonuses 6) Company phone