Office Manager - World Fine Cleaning Services-Dubai
Dubai -The Role Redpath Partners have an outstanding opportunity for an experienced Office Manager to join their Dubai - office. The Redpath Partners Dubai - office opened in 2015 and has seen successful year on year growth since its inception. Specialising in technical recruitment within the property & construction industries, the ethos and culture of the business stems from the owners and is richly incorporated throughout the international office network. As such, whilst technical skill sets are important, trustworthy, honest and team player characteristics are essential for this role in what is a close-knit team environment, in a highly motivated, ambitious environment. A sense of humour is also a must. The reason for the vacancy is that the current Office Manager is relocating to one of our other international offices who has been with the business for three years, and so provides an exciting opportunity for someone to join the business as it moves into its next growth phase. Key responsibilities are to ensure all office management and administrative processes are implemented and maintained and providing support to Redpath Partners recruitment consultants. Duties, amongst others, will include: - Responsible for organising and coordinating office operations and procedures to ensure the effective and efficient running of a successful recruitment company. - Input candidate resumes and information with accuracy to the companies database. - Format resumes complying with the companies policies and procedures, meeting required deadlines. - Provide administration and managerial support to the Managing Directors such as travel, expense claims. - To assist with ad hoc HR Projects such as the renewal of medical insurance. - Liaising with Building Management to ensure office standards are maintained and any facilities issues are resolved as quickly as possible. - Responsible for company social media, i.e updating company Instagram accounts. - Have an understanding of the MENA region and able to follow processes, manage new visa applications, visa renewals, and company trade licenses. - Responsible for preparing invoices, updating commission registers and sending reminders to consultants. - Prepare and approve staff rosters and leave requests and registers. - Ensure all staff follow the correct annual leave process and authorised leave is accurately logged. - Reporting all absences in the office on a daily basis, ensure all sickness is accurately logged. - Reporting on absence records as and when required. - Understanding the company and the target market to attract new clients and candidates. - Perform other related administrative and ad-hoc duties as instructed. - Use a wide range of office software, including MS Word, Outlook, Exel, Xero, and Salesforce databases. - Maintaining database and files. - Onboard new staff members, arrange building pass and complete office orientation. - Meeting and greeting visitors to the office. - Responsible for all incoming and outgoing post on a daily basis including courier services. - Collection and banking of cheques. Liaising with Credit Control regarding cheques received from Clients and hand delivering invoices when needed. - Organising company events e.g. Christmas lunches, End of Quarter Celebrations, Eng of Year, Networking Events. - Maintain accurate records of all supplier contracts and negotiate for the best price and best service. - Pro-actively ensure suppliers are delivering a high-quality service. Dealing with any issues when this is not the case. - Checking and obtaining approvals for supplier invoices and ensuring that these are passed to accounts for payment. - Maintain the condition of the office and arrange for necessary repairs. - Arranging meeting room bookings and update trackers accordingly. Requirements Excellent verbal and written communication skills - Professional personal presentation - Excellent organisational and time management skills - Attention to detail - Reliable - Outgoing If you have the experience and the above qualities we can offer you: - A friendly supportive team environment, with a great office culture - Professional offices centrally situated in Dubai - Marina - An opportunity to grow and prosper within a successful business - Training and development About the company Redpath Partners is a recruitment company that focuses solely on providing services to the Property, Construction and Oil and Gas industries. The impetus to establish the business was born out of a belief amongst the founders that the industry is in need of a consultancy relationship that can act in 'true partnership'. Partnership drives our actions and accomplishments; it is achieved through trust and a total understanding of each stakeholders goals. It brings with it the power of all parties working toward the same outcomes.
Community Manager - doctorsindubai.ae-Dubai
Dubai -JOB SCOPEThe Community Manager shall be overall responsible for management of the Owners Association (OA) and compliance with Law No. 27 of 2007 in the Emirate of Dubai - (Jointly Owned Property Law) which includes, but not limited to site operations and supervision, financial, general management, relationship management with OA Board Members, Owners, Service Providers, Contractors and all other entities who directly or indirectly contribute to the management and operations of the OA.PRINCIPAL ACCOUNTABILITIESManagement of Owners Association (OA)Ensures full compliance with the Jointly Owned Property Law and Directions thereinDevelops/Coordinates/Facilitates registration and formation of OADevelops, manages, implements governing documents that are required for managing the OA (declarations, community rules, codes, covenants and easements, policies, procedures, processes, sales and purchase agreements etc.)Manages relationships with OA Board Members and Homeowners/ResidentsCaters to the secretarial and administrative requirements of the OA/OA Board Members (minutes of meetings, reports, presentations, letter, notice etc.)Plans, organizes, manages and conducts Annual General Assemblies of homeowners in line with the Association Constitution.Plans, organizes, and manages, conducts or chair OA Board Meetings for OA related businesses.Manages OA Financials, OA insurances and related claims execution.Manages OA’s common areas and services therein (buildings, facilities, infrastructure, and landscaping, soft and hard services.Manages contracts or agreements with all parties who conduct business or transact with the OA, as may be applicable from time to time.Manages and ensures comprehensive records and systems are appropriately kept and filed (record keeping in line with the Association Constitution).Manages Reviews and implements methods for regular communications or updates with members of the OA, residents etc.Liaises with government authorities on issues pertaining to the OA as often or as required from time to time.Management of OA FinancialsPrepares budgets for the community service fees in consultation with the management team or OA boardPresents budget to the OA board and OA as may be applicable from time to time for approvals.Liaises with RERA and seek approvals on the community service fees.Manages the process for invoicing community service fees to all homeownersManages the community service fee collections process by continuously following up and implementing strategies to ensure maximum collections.Manages the community service fee budgets by exercising due diligence and cost control to ensure expenses do not exceed the budget.Manages the OA cash flow through revenues and expenses, escalating as appropriate to Senior Management and OA Board Members on shortfalls due to collections.Reviews incoming invoices and process the same for timely payments to respective partiesReviews and suggests initiatives to increase community income and cost savings.Pursues recovery of outstanding community service fee from defaulting unitsPrepares regular financial reports with the help of available team or otherwiseManagement of Vendors and ProcurementManages all vendors ( contractors, supplies, service providers etc.) who transact with the OA and prepares or reviews requests for proposals or procurement requirements for the OA.Reviews, negotiates, and prepares reports on recommendation and analysis on the procurement requirements.Community/Building/Site ManagementConducts regular inspections/audits of the assigned community and drive proactive resolutions to ensure the standards are maintained at all times.Reviews service provider/contractor performanceReviews work schedules, service level agreements, reports and scope of works to ensure the best standards are maintained at all times.Organizes regular meetings with service providers to drive overall site managementAdvises Senior Management or OA Board on any nonconformance or non-performance of service providers and recommend appropriate actions to be taken (proactive, reactive, corrective)Manages processes to proactively update Senior Management or OA Board on any maintenance requirements.Ensures all statutory requirements are fulfilled and up to date.Continuously reviews and resolves all health and safety issuesManages crisis and emergencies at any/all times of incident and reporting the same to respective authorities, whilst escalating the same through established policies and processes.Customer ServicesEnsures timely customer communications to customer via established channels and recommend ways to enhance the same.Resolves customer complaints and minimize issues escalated to Senior Management and OA Board members.Develops community newsletters or updates on a monthly or a quarterly basis.Community EventsPlans and organizes community events promoting the spirit, wellbeing and cohesiveness of the communityOrganizes sponsorships to fund community eventsDevelops communication methods to market the event and increase footfall to the same. This will include but not limited to flyers, posters, notices, circulars, emails, text messages, e-marketing etc.ReportsPrepares scheduled and ad hoc reports for Senior Management and OA BoardPrepares presentations and analysis as may be required from time to timeTeam ManagementSupervises team activities to ensure required/expected standards are met.Identifies and recommends teams professional developmentConducts appraisals for team membersProvide performance feedback to team members for continual improvementDelegates work with clear instructions to teamTeam ManagementSupervises team activities to ensure required/expected standards are metIdentifies and recommends teams professional developmentConducts appraisal for team membersProvide performance feedback to team members for continual improvementDelegates work with clear instructions to teamREQUIRED COMPETENCIESMinimum graduate degree from a reputed university with qualifications like engineering/architecture preferred but not requiredProfessional Community Management certificationMinimum 3 years on the same level of experience preferably in a medium to large organizationAbility to interact tactfully and effectively with customersStrong problem analysis, solving and research skillsStrong presentation skills both verbal and literalAbility to explain financials to committeesAbility to convey message, politely, tactfully and confidently in conflicts or challenging situationsAbility to provide coaching, feedback and on the job training when needed.Ability to utilize available resources effectively.Job Type: Full-timeExperience:on same level of: 3 years (Preferred)
Marine Superintendent - Seacontractors-Dubai
Dubai -Job description Our fleet has grown considerably during the recent period via new building and acquisition of vessels. In order to facilitate the fleet growth, we need to expand our Branch office in Dubai -. We are looking for a suitable candidate to strengthen our Technical Department (TD). We offer a challenging job where the right candidate will have the primary task to fulfill all logistical and administrative services to guide our vessels at a technical level. Key responsibilities Processing of orders and deliveries; Purchase, logistics and inventory management Keep track of our vessel maintenance system (Marad); Registration and certification of the vessels and on board crew; Supporting the TD with planning, preparation, maintenance and docking of our vessels; Arrange/conduct surveys to third party vessels when necessary and closure of punch list to ensure smooth acceptance to charterer; Assist in operational duties as may be required from time to time Travel outstation as and when required Requirements 3-5 years offshore experience holding technical position on board; Shore experience; Knowledgeable with shipboard ISM/ISPS code and Marine Insurance Good communication and administrative skills; Skilled in working with Excel; Flexibility regarding working hours; Hands-on mentality; Stress resistant; Fluent in spoken and written English, if English is not the native language; In possession of a driver’s license is a must. We offer you A challenging position in a growing organization; A full-time position for 40 hours per week; A young and enthusiastic team to work with. COMPETITIVE SALARY AND BENEFITS TO BE DISCUSSED TO SHORLISTED CANDIDATES. Interested? Please send your CV and cover letter to [email protected]. For more information about this vacancy, kindly contact Jennet Eupratan at +971 4 557 5323 / +971 56 640 0664.