Contract Administrator - Knowledge in FAR/DFARS regulations - -Dubai
Dubai -PermanentMain Purpose of Job:Assist in the functioning of the contracts department in tendering, reporting and contract administration.Key Accountabilities:Preparation of Bids:Review the RFP / RFI / ITB received for completeness and prepare a schedule for the submission of the bid.Distribute RFP (and pertinent background documents) to appropriate staff / collate the questions for submission to the contracting officer.Participate in the development of cost and management proposals, estimating, pricing, subcontract cost/price analysis.Assist in the drafting and review of contractual terms and conditions, service agreements, SOW, non-disclosure agreements, teaming agreements and other commercial agreements with subcontractors and clients.Provide support on commercial contracts negotiations as required.Assist the management in various stages of the bid involving identification of partnerships/ obtaining all the relevant documentation (Past performance documents / teaming agreements/ LOI’s/Reference letters/ company certifications/ Representations and Certifications / back to back subcontractor agreements / Insurances / financial information) to be included in the bid.Make all the necessary preparations to ensure that the bid documents are dispatched on timeAdministration of Sub contracts:Prequalify contractors using questionnaires and appropriate evaluation criteria.Obtain regular feedback from operations regarding subcontractors and record the same in the subcontractor file for bi annual evaluation.Prepare RFP’s including SOW and Instruction to tenderers, general and special conditions for SubcontractorsIssue of Tenders to subcontractors, administration of tender clarifications, response to tender queriesPreparing and soliciting sole source and competitive solicitationsDevelops and maintains complete and accurate subcontract files including flow down of main contract terms and conditions, specifications, drawings, estimates, schedules, proposals and other baseline documents.Develops main contract flow-downs to be used for subcontracts under the main contractReviews and processes contract task orders and work assignments and any resultant change orders.Prepare award documents and award file documentation for review and signatureManagement of Contracts:Prepare contract documents incorporating all the agreed changes and get approval from Management and stake holders. Ensure all modifications are back to back with the Subcontractor contracts.During the life of contracts, respond to contract interpretation requests, negotiate and recommend variation orders as per the requirement of the work.Develop updates and ensure compliance of contract requirements in terms of deliverables and reporting.Conduct contract audit to ensure that the contractual requirements are being met operationally.Review incoming and outgoing correspondence pertinent to contract management processes and requirements.Conduct oversight of the contract accounting/ billing activities and operations to ensure accuracy, completeness, timeliness and proper compliance of all contractual requirements.Records and Databases / Templates:Develop and maintain complete and accurate contract files, and ensures that contract files are current, both electronic and manual.Maintain and ensure regular renewal of various memberships/ registrations.Create and maintain set of templates / checklists for the contract process in order to streamline the procedures and suggest process improvements.Reporting:Ensure monthly (or adhoc) reports, as required, are prepared and submitted within the set deadlines.Knowledge, Experience and Skills:Essential:Familiarity with contract life cycle from pre to post award along with the ability to read, analyze, interpret and respond to RFP and solicitationsDemonstrated ability to interpret an extensive variety of technical information and data including both abstract and concrete variablesPossess working knowledge of various types of federal contracts, the ability to apply Federal Acquisition Regulation (FAR) / DFARS and agency specific regulations. Background in contract administration for DoD contracts is a plus.RFP analysis and large scale proposal preparation / knowledge of latest trends in commercial contract management experience is a plusRelated experience of minimum 5+ years with a background in Maritime.Desirable:Legal experience in contracts management a plusEducation and Professional Qualifications:Essential:Graduate in CommerceQualification in PurchasingJob Types: Full-time, PermanentExperience:working knowledge of various types of FAR regulations: 3 years (Preferred)
* Legal experience in contracts management: 3 years (Preferred)
Contract Administration: 3 years (Preferred)
HR ASSISTANT - Al Ghazi-Dubai
Dubai -Hiring a HR Assistant for Dubai -. Interested Candidates Please apply with updated CV. Only shortlisted Candidates will be Contacted. Responsibilities: Data entry recording, maintaining and updating Database. Providing support in the on-going HR administration. Assist in payroll Processing. Attendance management. Assist in calculating full & final settlements. Assist in designing organization structure for every department in order to identify the reporting hierarchy and to have clarity on individual’s roles and responsibilities. Securing an efficient HR filing system. Employee insurance management. Assist in preparing detailed JD and ensures it is given to the new employee on his/her joining as well as maintaining the updated JD of all employees. Coordinate with PRO for visa processing and renewals. Assist in annual appraisal. Coordinate with camp boss for room allotment & employee facilities. Undertaking other specific HR tasks as and when required. Requirements: Graduate/Masters with specialization in HR (Mandatory) with minimum 2 years of prior experience. Good Computer and Data Management Skills. Good Analytical skills and Interpersonal Skills. Good knowledge of MS Office Application.
Community Manager - MCO-Dubai
Dubai -JOB SCOPEThe Community Manager shall be overall responsible for management of the Owners Association (OA) and compliance with Law No. 27 of 2007 in the Emirate of Dubai - (Jointly Owned Property Law) which includes, but not limited to site operations and supervision, financial, general management, relationship management with OA Board Members, Owners, Service Providers, Contractors and all other entities who directly or indirectly contribute to the management and operations of the OA.PRINCIPAL ACCOUNTABILITIESManagement of Owners Association (OA)Ensures full compliance with the Jointly Owned Property Law and Directions thereinDevelops/Coordinates/Facilitates registration and formation of OADevelops, manages, implements governing documents that are required for managing the OA (declarations, community rules, codes, covenants and easements, policies, procedures, processes, sales and purchase agreements etc.)Manages relationships with OA Board Members and Homeowners/ResidentsCaters to the secretarial and administrative requirements of the OA/OA Board Members (minutes of meetings, reports, presentations, letter, notice etc.)Plans, organizes, manages and conducts Annual General Assemblies of homeowners in line with the Association Constitution.Plans, organizes, and manages, conducts or chair OA Board Meetings for OA related businesses.Manages OA Financials, OA insurances and related claims execution.Manages OA’s common areas and services therein (buildings, facilities, infrastructure, and landscaping, soft and hard services.Manages contracts or agreements with all parties who conduct business or transact with the OA, as may be applicable from time to time.Manages and ensures comprehensive records and systems are appropriately kept and filed (record keeping in line with the Association Constitution).Manages Reviews and implements methods for regular communications or updates with members of the OA, residents etc.Liaises with government authorities on issues pertaining to the OA as often or as required from time to time.Management of OA FinancialsPrepares budgets for the community service fees in consultation with the management team or OA boardPresents budget to the OA board and OA as may be applicable from time to time for approvals.Liaises with RERA and seek approvals on the community service fees.Manages the process for invoicing community service fees to all homeownersManages the community service fee collections process by continuously following up and implementing strategies to ensure maximum collections.Manages the community service fee budgets by exercising due diligence and cost control to ensure expenses do not exceed the budget.Manages the OA cash flow through revenues and expenses, escalating as appropriate to Senior Management and OA Board Members on shortfalls due to collections.Reviews incoming invoices and process the same for timely payments to respective partiesReviews and suggests initiatives to increase community income and cost savings.Pursues recovery of outstanding community service fee from defaulting unitsPrepares regular financial reports with the help of available team or otherwiseManagement of Vendors and ProcurementManages all vendors ( contractors, supplies, service providers etc.) who transact with the OA and prepares or reviews requests for proposals or procurement requirements for the OA.Reviews, negotiates, and prepares reports on recommendation and analysis on the procurement requirements.Community/Building/Site ManagementConducts regular inspections/audits of the assigned community and drive proactive resolutions to ensure the standards are maintained at all times.Reviews service provider/contractor performanceReviews work schedules, service level agreements, reports and scope of works to ensure the best standards are maintained at all times.Organizes regular meetings with service providers to drive overall site managementAdvises Senior Management or OA Board on any nonconformance or non-performance of service providers and recommend appropriate actions to be taken (proactive, reactive, corrective)Manages processes to proactively update Senior Management or OA Board on any maintenance requirements.Ensures all statutory requirements are fulfilled and up to date.Continuously reviews and resolves all health and safety issuesManages crisis and emergencies at any/all times of incident and reporting the same to respective authorities, whilst escalating the same through established policies and processes.Customer ServicesEnsures timely customer communications to customer via established channels and recommend ways to enhance the same.Resolves customer complaints and minimize issues escalated to Senior Management and OA Board members.Develops community newsletters or updates on a monthly or a quarterly basis.Community EventsPlans and organizes community events promoting the spirit, wellbeing and cohesiveness of the communityOrganizes sponsorships to fund community eventsDevelops communication methods to market the event and increase footfall to the same. This will include but not limited to flyers, posters, notices, circulars, emails, text messages, e-marketing etc.ReportsPrepares scheduled and ad hoc reports for Senior Management and OA BoardPrepares presentations and analysis as may be required from time to timeTeam ManagementSupervises team activities to ensure required/expected standards are met.Identifies and recommends teams professional developmentConducts appraisals for team membersProvide performance feedback to team members for continual improvementDelegates work with clear instructions to teamTeam ManagementSupervises team activities to ensure required/expected standards are metIdentifies and recommends teams professional developmentConducts appraisal for team membersProvide performance feedback to team members for continual improvementDelegates work with clear instructions to teamREQUIRED COMPETENCIESMinimum graduate degree from a reputed university with qualifications like engineering/architecture preferred but not requiredProfessional Community Management certificationMinimum 3 years on the same level of experience preferably in a medium to large organizationAbility to interact tactfully and effectively with customersStrong problem analysis, solving and research skillsStrong presentation skills both verbal and literalAbility to explain financials to committeesAbility to convey message, politely, tactfully and confidently in conflicts or challenging situationsAbility to provide coaching, feedback and on the job training when needed.Ability to utilize available resources effectively.Job Type: Full-timeExperience:on same level of: 3 years (Preferred)