Admin & HR Assistant - Best Metal Industries LLC-Dubai
Dubai -AED4,000 - AED5,000 a monthLooking for Female Admin & HR Assistant with minimum 3-5 years of experience, based in Dubai - who can join immediately.Please don't apply if your CV is not matching the job requirements Job ProfileProvide high-level administrative & secretarial support to MD, Board, and Staff by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise lower-level clerical staff.Liaise with the HR department & other departments for various government/Legal and employee-related affairs, labour and Visa application/renewals/trade license applications/renewals, matters etc.Maintain office services by organizing office operations and procedures; controlling correspondence; designing filing systems; reviewing and approving supply requisitions; assigning and monitoring clerical functions.Job Duties & ResponsibilitiesMD & Board members SupportProvide executive and administrative support to MD & Board members.Manage, coordinate and maintain the calendar of MD including appointments, meetings, and travel.Responsible for organizing of board, internal, and external meetings required by the MD, including drafting and circulating meeting agendas, preparing minutes, communicating meeting reminders, confirming venues and arranging refreshments. Writing and distributing comprehensive minutes and action points to all members post meeting.Monitor and respond to incoming communications (including complaints) to MD’s office including phone calls, emails and walk-ins, ensuring correct department distribution.Drafting official letters /memos and coordinating with other local and official departments.Effectively maintaining the track record, the confidentiality of company documents and board meetings.Office Management Serve as the point person for office management duties.Meeting & greeting clients/customers in a warm, friendly manner.Screening, answering and forwarding telephone calls.Supervise Office hygiene and cleanliness.Liaise with facility management vendors, including cleaning, catering and security services.Maintains office services by organizing office operations and procedures; controlling correspondence; designing filing systems; reviewing and approving supply requisitions; assigning and monitoring clerical functions.Coordinate with IT supplier/vendor on all office equipment and provide general IT support to staff.Address and arrange employees’ queries regarding office management issues (e.g. stationery, Hardware, travel arrangements, and petrol reimbursement)Manage applicable Head Office Budget lines, including office expenses, supplies, stationery, entertainment.Maintain a petty cash system and various budgets, and follow up on pending payments with accounts dept.HR ManagementAssist in the onboarding process for new hires (e.g. greetings & arranging Mobile SIM card, rental car, biometric enrolment, laptops).Manage and administer complete visa processes for all employees related to labour and immigration matters.Liaising with SHURAA & RAKEZ Authorities for coordination of paperwork: work permit, labour cards, visa cancellation, medical, labour contracts & visa stamping.Ensure all paperwork is submitted to the necessary government authorities for approval and is processed within the agreed time-lines.Liaise with HR dept of coordination of all employees’ paperwork once received by SHURAA & RAKEZ (e.g labour contract, labour card, health insurance, and visa stamping).Submit the daily and monthly reports required by HR dept within the agreed time-lines (e.g attendance, visa status & budget, rental car, SIM cards, and staff directory log).Responding to staff queries on Visa / Labour and passport related matters.Update the accounts department with payment details related to visa cost and fees.Ensure all visa activities carried out to meet the company policies and any legal and regulatory requirements maintaining utmost confidentiality.Monitor attendance system by generating daily, monthly reports to HRBP and board within the agreed time-lines.Qualification & Knowledge Bachelor’s Degree in Business Administration, Management, Accounting or equivalent certificate.Minimum 3 relevant years of experience in UAE as of administrator, Assistant, coordinator, or/and PA.Fluent in English language (writing, speaking, and reading)Proficient in all Microsoft packages, Database user interface, and query software.Knowledge of UAE visa process and UAE Labour law regulations.Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meetingquality standards for services, and evaluation of customer satisfaction.Job Type: Full-timeSalary: AED4,000.00 to AED5,000.00 /monthExperience:administrative assistant: 3 years (Preferred)
Location:Dubai - (Required)Language:English (Preferred)
Site Engineer - Gulf HR-Dubai
Dubai -Experienced Site Engineer wanted in Dubai - United Arab Emirates. JOB REQUIREMENTS The candidate must have proven working experience of 3 years as a Site Engineer. The applicant should have strong knowledge of construction procedures and practices. The candidate should have excellent communication skills and excellent writing ability. Ability to analyze complex situations and provide clear directives, both written and oral. The applicant should be able to focus on detail while retaining a clear view of the strategic picture. Committed team player with ability to mobilize any available resources when required. A valid United Arab Emirates driving License is a basic requirement from interested applicants. ROLES & RESPONSIBILITIES The candidate is responsible for managing the site on a day to day basis that includes supervising and monitoring the labor force and that of the contractors and sub contractors. The desired applicant also has a duty of obtaining and controlling the cost of the material and labor and verifying them. Monitoring and controlling all site work activities and maintain a safe and healthy workplace. Scheduling the construction work of the day and ensuring that the projects starts on time and ends within the estimated duration. The candidate should acting as the quality control and assurance to ensure that the project objectives are met. The applicant is responsible for preparation of weekly progress reports on site. Benefits Employment Visa, Housing and medical insurance
Purchase Officer / Procurement officer - Team 04-Dubai
Dubai -A full time experienced male Purchase Officer/Procurement officer is needed in a consumer goods company in Dubai - UAE. ROLES & RESPONSIBILITIES Selected applicants should be able to maintain all relevant customer documents and agreements when at work. Interested candidates should be able to keep and maintain updated customer agreements at the work place. Preferred applicants should be able to initiate all purchase orders for material and product acquisition. Ideal candidates should be able to manage expenditure & consumable / raw material usages when at work. Applicants should be able to supervise and arrange for insurance policies, inspections, and claims. Candidates should be able to ensure that he operates within the Quality System of the company. JOB REQUIREMENTS Preferred candidates should be graduate with 3-5 years relevant procurement experience when at work. Ideal applicants should have a strong leadership and interpersonal skill to be able to related with clients at work. Selected candidates should have a strong negotiation and communication skill to be able to ease communication when at work. Interested applicants should have a good organizing, analytical and planning skill used at the work place. Candidates should have a strong business acumen with a computer Literate (MS Office, Excel when at work. Benefits Salary : 4000-5000