Senior Administration Associate (Fleet Centre) SC 7 - -Dubai
Dubai -. WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles. Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance. ABOUT WFP The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need. WHY WORK AT WFP? SAVING & CHANGING LIVES ❤ Make a difference the world will notice. We are driven by our mission to fight world hunger and feed people’s dreams of a brighter future. GLOBAL COMMUNITY Build bridges that unite people across the world. Being part of a global, diverse and multicultural community like WFP, will continuously expose you to new ideas and perspectives. How we deliver our mission in deep respect for personal and cultural differences and close collaboration between every member of our global team, will certainly enrich your experience and knowledge on so many levels. UNLIMITED POSSIBILITIES Unlock possibilities you never thought you'd find. WFP goes anywhere it is needed and does whatever it takes to get the job done. LIFE-CHANGING EXPERIENCE Reach beyond yourself and discover your true potential. WFP offers the kind of life-changing experiences you’re unlikely find in many other organizations. Join us to make a difference Watch this video to know more about us!! Link: https://www.youtube.com/watch?v=3mzGbaRAhz8&feature=youtu.be ORGANIZATIONAL CONTEXT These jobs are found in Country Offices (COs), Regional Bureaux (RBs), and Headquarters (HQ). The Job holders report to a Head of Unit, Chief or Administration Officer. At this level job holders typically have independent responsibility for technical, specialised work including planning, organisation, and coordination and setting objectives. They also deal with issues that are often undefined and involve areas of uncertainty and complex inter-relationships. The instructions received are broad and the job holders are expected to consistently demonstrate a high degree of responsibility and initiative to respond independently to queries. Job holders have a level of expertise and knowledge to adapt and develop systems and processes in order to continually improve the level of support provided. Job holders are expected to motivate and develop a team of support staff and/or are responsible for specialised support service(s) where the work is undertaken with the help of specially designed techniques, methods and processes. JOB PURPOSE To coordinate the delivery of quality, client-focused, value-for-money oriented administration services. Position Title: Senior Administration Associate (Fleet Centre) Service Contract for duration of 12 months with possibility of extension. Level: SC 7 Salary starts from AED 22,424.31 per month (inclusive of pension), plus insurance and other benefits. Under the overall guidance of the Fleet Centre (FC) Programme Manager and the direct supervision of the FC Finance Officer, based in Dubai --UAE, the incumbent shall have the following duties and responsibilities: KEY ACCOUNTABILITIES (not all-inclusive) Operations: Ensure effective planning and management of FleetCentre operations including vehicle restocking and procurement planning Analyze technical requirements for vehicles taking into account availability, cost effectiveness and customer needs and propose a re-stock plan to FC Management, including any changes to standard and stock models Evaluate different purchasing channels for customer orders (local, regional and factory) and propose the most efficient and effective channel to FC Management Manage Fleet Centre orders for Soft skin and Armoured vehicles liaising with suppliers and the procurement unit and ensuring FC timeliness and technical requirements are met on all FC procurement Perform technical evaluation of soft skin vehicles Work in collaboration with Fleet Specialists to ensure their recommendations to Country Offices are reflected in CO orders and to deliver aligned and coherent services to customers Administration Perform research, collect data and conduct analysis to produce comprehensive reports in area of expertise Responsible for Fleet Centre asset management and accounting systems (WINGS/GEMS/Fleet Management System etc.) in accordance with WFP asset management procedures Local Process Expert for WINGS, Fleet Management System and GEMS, guide, conduct trainings and support other users resolve issues Administrator for Fleet Management System (FMS) Liaise with FMS Support team and software developers for development & resolving issues in Global fleet system (FleetWave) Provide support to FleetCentre New portal development team to manage FC orders etc. Liaise with manufacturers to resolve warranty issues including the soft skin and Armoured vehicles Responsible for FleetCentre Lease Contract and Invoice Management Respond to queries from variety of sources by providing available information. Provide advice and guidance on rules and regulations related to area of work or direct to the most appropriate source to junior staff and customers. Responsible for the preparation and updates of Standard Operating Procedures in area of work. Contribute to review of WFP Fleet Management standards and procedures, to support efficiency and changing business needs and ensure that WFP and FleetCentre standard systems are properly maintained Create MPOs in WINGS. Draft correspondence relating to the area of responsibility STANDARD MINIMUM QUALIFICATIONS Education: Completion of secondary school education. A post-secondary certificate in the related functional area. Bachelors degree will be an advantage. Language: Fluency in both oral and written communication in English. Experience: At least seven years of progressively responsible work experience, previous work experience in administrative services, asset database management and vehicle leasing are an asset. 4Ps CORE ORGANISATIONAL CAPABILITIES Purpose Understand and communicate the Strategic Objectives: Coaches team in the most effective ways to communicate WFP’s Strategic Objectives to WFP team and partners in the field. Be a force for positive change: Implements new methods or tools to improve team’s work processes and productivity. Make the mission inspiring to our team: Maps team’s activities and tasks to specific successes in beneficiary communities to showcase positive impact. Make our mission visible in everyday actions: Explains to teammates how each unit contributes to the overall WFP mission. People Look for ways to strengthen people's skills: Identifies skill development opportunities such as training modules or on-the-job experiences for self, colleagues and direct reports. Create an inclusive culture: Facilitates team building activities to build rapport in own unit. Be a coach & provide constructive feedback: Facilitates the pairing of junior colleagues with coaches within own team. Create an “I will”/”We will” spirit: Proactively anticipates potential challenges and develops mitigation plans to ensure that team meets goals and targets. Performance Encourage innovation & creative solutions: Identifies opportunities to be creative in own work and to help team be more innovative and accurate in their respective tasks and areas of work. Focus on getting results: Monitors team’s deliverables and provides feedback to ensure outcomes are delivered consistently and accurately. Make commitments and make good on commitments: Provides accurate guidance to team on expected responsibilities and tasks, whilst also upholding own commitment to the team. Be Decisive: Sets an example and provides guidance to junior team members on when to escalate issues when faced with challenging issues in the workplace or in the field. Partnership Connect and share across WFP units: Facilitates partnerships with other WFP units to accomplish missions in the field. Build strong external partnerships: Sets an example and provides guidance to team on how to build relationships with external partners. Be politically agile & adaptable: Articulates to colleagues or direct reports the value of contributing to other WFP teams and agency partnerships in fulfilling WFP’s goals and objectives. Be clear about the value WFP brings to partnerships: Organizes, monitors, and prioritizes own and team’s efforts to ensure that they will fulfill the needs of internal and external partners. FUNCTIONAL CAPABILITIES Capability Name Description of the behaviour expected for the proficiency level Business Support Services & Reporting Applies strong ability to identify country level requirements and develop customer focused solutions and action plans. Communicates data-based findings in a highly impactful way that is tailored to the audience. Internal Controls & Risk Management Utilises understanding of risk management approaches and internal controls to monitor projects and programmes to confirm regulatory compliance, ensure data integrity and ensure client satisfaction. Resource Management Monitors trends in staffing and resource usage to anticipate and escalate potential issues to programme leaders and key clients. Specialised Knowledge in Administrative Services Applies advanced theoretical understanding of administration best practice, concepts and principles and thorough knowledge of WFP standards, processes and infrastructure to ensure continuous improvement in the provision of efficient and effective administration services, resolving complex issues as they arise. Customer Focus Proactively monitors performance and delivers high quality service to meet the needs of customers, requesting customer feedback and taking ownership of customer problems that arise. Pre-empts needs of customers based on experience. DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE Has demonstrated a strong understanding of WFP administrative operating standards through day to day work.Has provided coaching or training to new staff members within area of expertise. TERMS AND CONDITIONS Applications received after the closing date will not be considered. Only those candidates shortlisted for interview will be notified. DEADLINE FOR APPLICATIONS 17 February 2020. . Female applicants and qualified applicants from developing countries are especially encouraged to apply WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status. No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.
Required Dental Receptionist - New EJobs-Dubai
Dubai -Dental Receptionist Job Opening in Dubai -. we are looking for Dental Receptionist for one of our client based company in Dubai -. all the Interested Candidates Can submit their Application, Once you submit Your Resume/CV, your qualifications will be reviewed If selected for an interview, you will be contacted by a member of recruiting team to schedule an interview. Job Duties : • Greet patients • Register new patients according to established office protocols • Assist patients to complete all necessary forms and documentation • Verify and update patient information • Inform patients of dental office procedures and policy • Move patients through appointments as scheduled • Enter all relevant patient information into data system • Maintain and manage patient records in compliance with privacy and security regulations • Answer and manage incoming calls • Respond and comply to requests for information • Schedule patient appointments • Arrange patient charts for next day appointments • Fill in cancellations and no-shows • Organize referrals to other medical specialists • Dispatch lab work appropriately • Collect and receipt payments from patients at time of treatment • Inform patients of financial treatment plan options • Arrange payment schedule with patients • Prepare and mail billing statements. Requirements : • General education degree or high school diploma • Knowledge of dental terminology, procedures and diagnosis • Knowledge of computer and relevant software applications • Knowledge of general administrative and clerical procedures • Working knowledge of dental insurance • Key Competencies • Information collection and management • Planning and organizing • Accuracy • Customer service skills • Team work.
Office Administrator - Bosch Saudi Arabia, Riyadh - -Dubai
Dubai -Company Description Do you want beneficial technologies being shaped by your ideas? Whether in the areas of mobility solutions, consumer goods, industrial technology or energy and building technology – with us, you will have the chance to improve quality of life all across the globe. Welcome to Bosch. At Bosch, we develop, examine and enhance new systems, components and technologies. Our aim is simple – improving lives. Bosch Middle East has its headquarters in Dubai - and representative offices in Saudi Arabia, Qatar, Lebanon and Pakistan. With over a hundred associates from more than 25 different nationalities, we operate in the business divisions Automotive Aftermarket, Power Tools, Security Systems, Thermo Technology, Drive & Control technology, IoT and Software Solutions. Job Description Your contribution to something big Manage reception responsibilities of incoming and outgoing posts, packagesCoordinate with banks, book keepers, lawyers and tax consultants for all aspects related to the representative (TSO) office in Saudi ArabiaTimely renewal of medical insurance, including searching and negotiating with alternative suppliers, in coordination with the head office in Dubai -Prepare, compile and archive personnel files and all other relevant documents (soft and hard copies) as per local requirementsMaintain logbooks or records of activities and tasksComply with data integrity and security policiesMaintain office equipment and stationery suppliesSupport other related administrative tasks for the representative office relating to HR, Finance, Purchasing and miscellaneous processes Qualifications What distinguishes you Arabic native speaker and Fluent EnglishExcellent knowledge of MS Office (Excel, PowerPoint)Bachelor or master degree in business administration or equivalent is a plusExcellent organizational and communication skillsAbility to work under pressure and on own initiativeAt least 2 years of experience in a similar role for a multinational company Additional Information Your future job location offers you Flexible worktime options, benefits and services, medical insurance, sports and health opportunities, on-site parking, pantry facilities, access to local public transport, recreation room.