Finance Secretary - Atana Hotel-Al Barsha
Al BarshaFull-time, PermanentJob Title: Finance SecretaryDepartment: FinanceReports to: Financial Controller Manager, Purchasing ManagerScope: The incumbent in the position is responsible for assigning/coordinating necessary documents needed by the Finance Department/Purchasing Department/Sales Department/HR Department of the Hotel with strict compliance of the Hotel’s Operational Procedures/Policies.Duties/Responsibilities: · Provides comments/evaluation/assessment of the different contracts/service agreements/proposals of various companies being transacted by Atana Hotel· Provides reports/summary of Daily Attendance of the Finance/Purchasing/IT Department· Prepares Paytrax Summary of the monthly Payroll for the Finance/Purchasing/IT Department· Provides summary/reports on Cash Floats for the Front Office Department and Food and Beverage Division· Facilitates completion of filling-up forms of the various credit facilities of the different suppliers of the Hotel and making necessary attachments as needed· Provides summary/reports of the Hotel’s monthly accommodation/flat rentals and or corresponding rates· Prepares summary/reports of the Hotel’s contracts on different contracting companies with details on their products/services, contracting amount, payment terms, contract validity, contract expiry, and status/remarks· Provides summary/reports for the inventory for IT Department and Food and Beverage Division· Helps in developing and maintaining timely and accurate financial reports/documents/procedures to be utilize by different employees in accordance with generally accepted Finance Reports Standards· Prepares summary/reports for the various software packages of the Hotel such as Opera Software, Prologic Software, Sun System Software for the IT Department· Keep track/monitors/archive vouchers needed by the General Accountant for accounting system procedures· Prepares summary/reports for the various Vehicles/Building insurances of the Hotel· Prepares various summary/reports on guests cost for Lost/Damage items· Helps in implementing/ensuring compliance with standard financial policies and procedures· Prepares/facilitates all supporting documents needed by the General Manager/Financial Controller/Purchasing Manager/Income Auditor/General Accountant/HR/Other Department in general· Prepares summary/report on pending Purchase Orders on requests of other departments of the hotel· Documents and maintains complete and accurate supporting information/policies/procedure for all Finance transactions· Maintain daily attendance on logbook of different employees of the Finance Department· Provides written records/reports on employees’ daily attendance in the Finance Department reconciled in the Hotel’s Biometric System· Prepares updated summary of the Hotel’s contracts with strict monitoring details/updates status of hotel contracts acquired by the company from time-to time· Keep track/archive records of the job descriptions/specifications/scope of works/employee details/contact of the different employees of the Finance Department· Ensures that all statutory requirements of the organization are obtained in lieu of the operational guidelines/procedures of the hotel· Facilitates all needed information/documents needed on credit application forms needed by the Purchasing Manager· Facilitates the transmittal of the vouchers/invoices/purchase orders requests and other types of supportive documents needed by the different divisions and external clients of the hotel in general· Prepares summary/reports of the supply and installation of the Kitchen Equipment of Atana Hotel instructed by the Purchasing Department· Provides cheque transmittal/documentation of the hotel’s accounts payable from day-to-day· Maintains strict records/monitoring on incoming/outgoing office supplies/equipment of the Finance Department· Provides summary/reports on kitchen supplies equipment needed more primarily on its descriptions, quantities, brands, model types, unit prices, and the like instructed by the Purchasing Manager· Checks invoices coming from Purchasing Division to be received/signed by the Financial Controller Manager· Provides documentation/keep track of records on issuance of vouchers/invoices for daily accounts· Provides purchase order transmittals/documentation coming from the Purchasing Division of the hotel· Facilitates archiving/documentary control of the hotel’s trade licenses/commercial licenses/owner’s documents/banking details and transactions· Coordinates/keep track on updates with the Sales Department with regards to approved contracts/comments of credit applications of numerous clients of the hotel daily· Respond to emails/letters/other numerous correspondence of the Financial Controller Manager from day-to-day· Keep track/facilitate strict records on Logbook on Purchase Orders/and other requisitions of the hotel for trade suppliers· Facilitates the preparation/documentation of all credit applications coming from various suppliers of the hotel daily with the inclusion of all the documents needed· Respond to all incoming/outgoing communications coming from different divisions of the hotel and assumes utmost coordination needed· Provides summary/reports on the computations of different items on sales invoices of Food and Beverage Department· Keep track/documents/archive minutes of the meeting of the Financial Controller Manager· Coordinates the accounts payable personnel regarding availability of checks and sales invoices forwarded by Purchasing Manager· Prepare summary/reports of various scheduled Public Holidays off of the Finance Department staff· Receives all incoming/outgoing communications/telephone inquiries to be coordinated with other employees of the Finance/Accounting Department· Prepares summary/records on the complementary invoices/receipts/transactions of the Hotel’s Spa, Room Dining, Piano Lounge and Garden Restaurant· Assists Accounts Payable in releasing of cheques for suppliers· Prepares attendance logbook for employees of Finance DepartmentEducation: Diploma in Hospitality Management, or other Business Management related coursesExperience: A minimum of two year experience in the Finance/Accounting DepartmentLanguage: English literacy, Ability to communicate English language well with othersCompetenties/Other Skills· Strong will to motivate other co-workers; result and detail oriented· Research analysis and data management· Objectively in any decision-making tasks; planning and organizational skills· Coordination skills from rank-and-file employees to top-level management· Can consolidate various data and figuresEvaluation Criteria· Demonstrate team spirit & cooperation· Coordinate and communicate with other colleagues· Follow policies and proceduresJob Types: Full-time, PermanentExperience:Hotel: 1 year (Preferred)
Accounting: 1 year (Preferred)
Female Cleaner - Mop Express Building Cleaning Services LLC-Dubai
Dubai -Female Cleaner requiredIndian Srilankan Nepali Filipino onlyBenefitsVisaMedical insuranceAccommodationTransportationFood if provided by clientNeeded immediatelyJob Type: Full-timeSalary: AED1,200.00 to AED1,500.00 /monthJob Type: Full-timeSalary: AED1,200.00 to AED1,500.00 /monthExperience:housekeeping: 1 year (Preferred)
cleaner: 1 year (Preferred)
Location:Dubai - (Preferred)
Analyst, Travel Security - GardaWorld-Dubai
Dubai -Position/Employment type: Analyst, Travel Security / Permanent / Full Time / Shift patterns over Organization/Reporting line: GardaWorld Security Services, Travel Security and Information Services /Reports to Head of Intelligence and Analysis – Travel Security Place of work/Travel: Singapore / may be required to travel internationally to other hub offices. Contact and Cooperation: Internally: Information &Travel Security: Immediate team and management, Special Risks team, Corporate functions; Commercial Services Team, Operations Support Team, Regional Directors Externally: Clients, information sources, NGOs, third party providers Job Outline: Overview: The Analyst will support Travel Security Information Services department in providing primarily risk analysis and secondly travel security alerts to support the company’s Information & Travel Security services and its clients with their activities across core geographies. Key Responsibilities: Proactively monitor global developments/events in support of GardaWorld 24/7 travel support services including when required and directed the production of daily alerts, client outreach and operational support; Maintain editorial integrity of all products to include content/language review, translation; Maintain relationships and contact with high level sources to enhance analysis provided by traditional open-sources; Provide high level and bespoke advice on geopolitical events in support of GardaWorld and its clients including regular written briefings/reports as required; Support GardaWorld business development initiatives through regular and bespoke reporting; Be responsible primarily for the output of analysis and if / when required of alerts and whilst ‘shift manager’ on weekends of holidays, as per rota. Competencies: Analysing and interpreting; analyses information by understanding components, patterns and relationships, see gaps in information and probes for more information. Writing and reporting; structures information to meet the needs and understanding of clients, writes clearly, correctly and convincingly. Avoids jargon and complicated language. Interacting and relationships; communicates effectively with team members and clients, relates well to others with confidence and empathy, builds trusts and responds quickly to needs of others and feedback, remains clam and resourceful during difficult and emotive situations. Principles and values; upholds ethics, applies discretion, demonstrates integrity and accountability, flexibility and motivation to work shift patterns and maintain quality delivery Development: maintains a high level of industry knowledge and awareness of geopolitical and security issues. Able to apply a global perspective to information and incidences and access sources that extend knowledge and analysis beyond traditional open sources. Accountability: The Analyst, Information & Travel Security is accountable to the Head of Intelligence and Analysis – Travel Security and will be monitored and managed through the company performance management review cycle and regular monitoring of performance against KPIs throughout the year Core accountabilities are: Delivery client reports and intelligence products Execution of defined administrative tasks Participation in company performance management cycle Relevant internships or related work experience in the security, insurance or international affairs sector. Experience analyzing geopolitical events Native English speaker Native French capabilities a definite plus Any other language a plus