Accounts Executive - CONFIDENTIAL-Dubai
Dubai -Experienced Accounts Executive needed urgently Requirements: Candidate with VAT knowledge required . Accurate Able to work without supervision. Ones on visit visa can apply. Indian preferred Provisions: Salary: AED 8,500 Employment visa provided Medical insurance provided Post your CV
Manager, Institution Effectiveness - JF Hillebrand Middle East LLC-Dubai
Dubai -Manager, Institution Effectiveness University of Dubai - is a fast growing institution of higher education with a wide range of academic, research and training programs in Business, Information Technology and Law. The University of Dubai - is part of the Dubai - Chamber of Commerce and Industry and its academic degree programs are recognized by the UAE Ministry of Higher Education and Scientific Research in addition to international accrediting bodies. The Institution Effectiveness Department is looking for Manager, and invites interested applicants to commence employment ASAP. A candidate must possess a Masters degree from an international accredited university. I. Summary Position Serve as a central point for storing and retrieving approved university related reports (No. of graduates each year, registered students, no. of internship placements, reports submitted to MOHESR, accrediting bodies) etc. Coordinate with different units to obtain and maintain updated information related to concerned units (ARD, Library, IT, ICDC, etc). Ensure accuracy and consistency of reports and publications generated. Maintain documentation/reports to comply with local and international accrediting bodies. Ensure all units meet timely submission of reports to administration. Update process statements reflecting revisions to policies as approved by administration. Undertake other assignments related to reports control. II. Responsibilities UD Process Statements Keep track of changes to be incorporated in the process statements (through decisions of Academic Affairs Council, president memos, etc). Circulate for review the revised process statements for feedback and approval from concerned unit heads. Obtain approval on the revised process statements from the president. Publish approved process statements on the public folder for UD staff access. Maintain complete and updated file of the process statements. Maintain log of the revised and approved process statements. Maintain files to keep on record the revisions to process statements for tracking purposes. UD Annual Publications Coordinate with respective units to compile text for the following annual publications: UD Catalog; UD Fact Book; Faculty Handbook; Student Handbook UD Accreditations Maintain hard and soft copy of all reports submitted to the accrediting bodies. Assist in preparing reports whenever required. Maintain correspondence to and from the accrediting bodies. UD Reports Maintain updated records of UD generated reports: Registered students (each semester); Grade Statistics (each semester); Statistical profile of UD students (each semester); Committees (each semester); Faculty Teaching Loads (each semester); Student Withdrawal Record (each semester); Graduates by year (annual); One-year retention rates (annual); Internship Placements (annual); Academic and non-academic staff information (annual); UD organizational charts (annual) Compile and maintain record of all Strategic Plans, Planned Activities and actual performance of planned activities for all units on an annual basis. Publications Review Coordinate the review process of publications from UD units ensuring accuracy and consistency of information to be published. Coordinate along with Head of Media Relations the review process of press releases to be submitted to the PR agency. Academic Affairs Council Write up the minutes of council meetings. Follow-up on responses to be received on action items. Prepare president’s decrees based on decisions approved in the AAC meetings. Monthly Briefings Record action items arising from monthly briefings. Follow-up on responses to be received on action items. Compile responses from concerned units for president’s review. Other tasks Undertake any other tasks assigned by the President or the Director, Institutional Effectiveness. III. Position Required Skills Master degree with fluency in English & Arabic language. Excellent knowledge of record-keeping, organizing and retrieval system. Taking minutes of meetings, record important notes and have an eye for detail. Proficient in MS Word, MS Excel and PowerPoint applications. Proactive in follow-up and completion of tasks. Be a team-player. IV. Position Desired Skills Experience in an academic environment. UD offers a competitive package for successful candidates, which includes private medical health and life insurance plus end-of-service benefits. Candidates must send an up-to-date CV in addition to the names and contact details of three references with a letter of recommendation to the following address. Only shortlisted candidates will be contacted. Mrs. Reem Saleh Head of Department, HR University Of Dubai - P.O. Box 14143, Dubai -, UAE Email: [email protected]
Executive Assistant (UAE National) - homecare-Dubai
Dubai -Executive Assistant (UAE National) Salary: Negotiable Location: Dubai - Ref: RG313 Our client, a commercially driven semi-government entity is looking for a UAE National Executive Assistant of the HR Department to be responsible for all clerical and support functions within the team Role: Maintain an accurate and up to date record of HR employee attendance on a daily basis, including monitoring attendance at external meetings during working hours. Provide this record to the Head of Human Resources on a regular basis.Scan leaver service records and save to livelink and insert the link in Oracle. Service Records include but are not limited to the following documents; employment contracts, promotion letters, Curricula Vitae, service letters, end of service settlement sheets.Monitor and reorder stationary supplies to ensure items are in continuous supplyUpdate the HR Intranet pages and relevant links as required. Update the company organisation chart in a timely manner, including new joiner’s, leavers and organisational changes on the relevant effective dateManage leaver exit formalities adhering to company policy at all times. Including but not limited to; sending personnel contract closure emails, collecting company property from employees and consulting them in a professional manner regarding general Immigration related processes. Engage with the Compensation and Benefits team regarding final settlement paymentsEnter all data relating to new joiners and relevant dependents in Oracle. Including but not limited to; Addresses, Phone Numbers, Home of Record Information, Next of Kin details, Beneficiary details and Dependent information. Ensure this is completed on the same day the employee joins. Where mandatory information has not been provided, follow up to ensure all records are completeProcess HR invoices in Oracle by creating Purchase and Release Orders and completing Good ReceiptsProcess medical insurance enrollment, addition and deletion of employees and their eligible dependentsManage the Cardex filing system, including setting up new hanging folders for employee files and transferring leaver files to archive areaManage the hardcopy document archiving process in coordination with the Document Record Management (DRM) teamProcess documents for bank account opening for new employees. Including but not limited to; sending passport copies, Emirates ID registration forms, and visa copies of new Offshore employees to the authorised bank representative Requirements: Bachelor’s degree5+ years of HR and/or Administration experienceExperience with Enterprise Resource Planning (ERP) system, preferably OracleUAE National with Family Book