Senior Executive Follow-up and Coordination, Internal Audit... - دائرة السياحة والتسويق التجاري-Dubai
Dubai -POSITION DESCRIPTION POSITION TITLE: Senior Executive Follow-up and Coordination, Internal Audit GRADE: 11 BAND: 3 DEPARTMENT: Internal Audit JOB OBJECTIVE: To perform wide variety administrative support and contribute to the project, liaise and collaborate with internal and external parties to ensure smooth operations of the office. ORGANIZATIONAL RELATIONSHIPS: Reporting to: Director Internal Audit Responsible for: None Internal Communication: External Communication: Internal Audit Department Head. Audit Team members on regular basis All Business units within DTCM and its subordinate entities; Financial Audit Department; His highness Ruler’s Court; Vendors; Other governmental entities and external stakeholders as required. KEY RESPONSBILITIES / DUTIES: Managerial Role: N/A. Organizational Role: N/A. Functional Role: Office Correspondence : Compose, prepare efficiently all office correspondence (Arabic and English) having zero mistakes Proofread and disseminate correspondences to the related internal and external parties; Receive and screen incoming calls, greet visitors and handle their inquiries or direct them to the appropriate persons according to their needs; Follow-up any issue internally concerning office staff, e.g. attendance, visa processes, medical insurance, etc... Calendar Management: Schedule, prioritize appointments, ensuring that meetings, deadlines and other duties of the ED, Tourism Development and Investments office are carried out seamlessly; Handle, coordinate travel arrangements; prepares itineraries; prepares, compiles and maintains travel vouchers and records. Alert concerned parties about any cancelations or new meetings and maintain calendar up to date. Projects Liaison and coordination Create a strong and accurate follow up system Ensure that all the team members tasks are aligned and deadlines are met Builds a thorough understanding of DTCM and DM procurement system in order to follow up on tender life cycle Relationship management: Understanding the nature of work of each government entity or project partners Building a strong professional relationship with all internal and external parties related to the project Meetings & Events: Organize and coordinate internal and external meetings, conferences, conference calls, etc... Ensure meeting agenda is shared with all related parties, attend meetings, record meeting minutes circulate on all involved parties; Records Management: Setting up and manage both electronic and paper filing systems; File and retrieve corporate documents, records, and reports. General Tasks: Maintain office supplies of stationery and equipment suffice; Perform any other job-related duties and responsibilities as designated by the line manager. KEY ACCOUNTABILITIES KEY PERFORMANCE MEASURES Office operations Internal customer satisfaction index; Accurate and timely preparation of correspondence; Ability to manage a heavy calendar Timely responses on meeting requests Record management Availability of updated records; Timely and ease of retrieve records; Alignment with record keeping guidelines; Reports Timely submission of reports ; Validity and reliability of data and information provided; Logistics Availability of all required level of office supplies; JOB SPECIFICATIONS Knowledge: Proficient in English, Arabic is essential; Proficient in MS Office Software. Skills and Abilities: Organizational skills; Project management skills Interpersonal skills Communication skills; Multi task; Excellent oral and written communication skill; Attention to detail and deadlines; Ability to assess priorities; Ability to perform under pressure; Analytical thinking; Results Orientation; Teamwork. Qualifications: Bachelor Degree in Business Administration or any other related field. Preferred Experience: 5 - 6 years of relevant working experience. Working Conditions: Occasional offsite meetings/visits. BEHAVIOUR COMPETENCIES: Competencies Level Description Core Evoke and disseminate positive energy Intermediate Promotes the morale of their team; ensures that the tasks assigned and the objectives put for their team members are commensurate with their abilities and can be accomplished at the desired level. Plans to solve anticipated problems proactively; seizes opportunities to develop the inputs and outputs of their team’s work. Shows good understanding of the personal and needs of their team members and subordinates; promotes positive work relationships in the work environment; always seeks to highlight the contributions of colleagues and subordinates through the division of work tasks in a way that suits and reinforces their abilities and helps them to succeed; encourages and facilitates knowledge-sharing and devises mechanisms for knowledge transfer and sharing. Celebrates not only the achievements of their team, but also the team members’ individual and professional successes; intervenes to support and back subordinates and team members when obstacles arise; always has alternative plan in case of deadlocks; shows interest in lessons learned from previous projects. Displays a good degree of composure when facing problems and work pressures and cooperates with colleagues to overcome these; stays focused in times of crises. Ensures they manage diversity and differences among team members and uses these in the interest of work and its outcomes. Creativity & Innovation Intermediate Sees possibilities which others have not noticed Strong ability to commercialise ideas or new approaches Continually learns and develops skills to apply innovative thinking to stay ahead of customer expectations Takes calculated risk after carefully weighing up potential hazards and benefits to the entity Encourages brainstorming sessions to get team inputs Helps others in leading to creative solutions through questioning, experimenting and augmenting their input Finds out about employees’ education, interests and skills that go beyond their stated job responsibilities, and tries to leverage this knowledge creatively within their present job roles Consistently generates and employs original ideas for him/herself and others Adapts own thinking to meet changing circumstances, unexpected constraints and challenges Excellence in Execution Intermediate Anticipates problems that may interfere with the quality of services offered Supports others in their quest for excellence Systematically applies learning about quality issues from previous experiences Works on finding radical solutions and resists pressure for a short-term “fix” that will not improve quality on the long-term Organises team’s work and allocates tasks/responsibilities so that objectives can be accomplished Clarifies and prioritizes objectives, and gives constructive feedback to keep team focused Encourages others to use planning tools and utilities to facilitate success Organizational Understanding Intermediate Demonstrates good understanding of the section/department’s operations/services provided and their objectives Understands the products and services provided by the section/department and the reasons behind them Demonstrates a thorough understanding of the work processes and procedures applied in functional unit Demonstrates good knowledge of the functions within the Government Entity and the relationship between them Demonstrates an in-depth understanding of key organisational challenges and their implications to own role Takes required action to fulfil organisational strategy and corporate goals. Effective Communication Intermediate Correctly interprets responses, and adapts style and method accordingly Actively contributes ideas, suggestions and constructive comments in meetings and discussions Confidently presents to groups; consults with others and effectively manages meetings Initiates communication with others, particularly in difficult situations Effectively uses body language, and understands its effect on others Able to effectively use a full range of communication tools and techniques Is self-aware and responsive to own communication’s impact on others Inspires audience to positive action Presents complex information in an understandable manner Ensures adequate flow of information, i.e. the right information to the right people Shows concern for accuracy, aptness, style and plausibility of complex information in both oral and written formats Anticipates and prepares for others’ response(s), especially when conveying a sensitive message Uses tone, inflection and body language to adequately address underlying concerns, interests or emotions, so as to develop effective responses to objections Looks for win-win solutions when faced with tough negotiations Financial Awareness Intermediate Demonstrates a broad understanding of relevant functional unit’s budget Recommends new cost-saving ideas that can be shared with other functional units Manages Government Entity’s resources efficiently and effectively Works seamlessly within approved budget and provides periodical updates to illustrate cost variances Reviews financial proposals and comprehend cost implications; analyses and detects factual details, inconsistencies and missing information Stays current with latest laws and regulations in order to maintain adequate financial practices for audit reviews Applies financial methods and models to predict financial risk Understands and Interprets financial standards, financial reports and common financial metrics Community Focus and responsiveness to its needs Intermediate Establishes good relationships with key community stakeholders on a professional and personal level Works towards achieving the optimal interest of the community Considers optimal approaches to adapt products and services offered to be consistent with the community’s current and future needs Adapts own performance on the job in response to the circumstances and needs of the community Explores the future implications of the current state of affairs and proactively strives to address them Finds ways to measure and track customer satisfaction and proactively seeks their feedback Leadership Strategic Thinking Intermediate Considers long-term strategic implications before making short-term tactical decisions Implements human resources initiatives to foster an environment at the Government Entity that equips employees with adequate competencies and resources necessary to perform their role Creates work plans for own team, and implements and monitors key milestones to reach defined strategic outcomes Comprehends all organizational consequences of implementing a strategy; Aligns structure, processes, systems and talent based on a thorough analysis of future opportunities, risks, requirements and short-term trade-offs Adapts strategy to changing conditions, and exercises keen judgment when adapting changes to strategies Attentive to work characteristics and trends that may signify a phenomenon or pattern in performance Business Judgment Intermediate Demonstrates sound knowledge and understanding of policies and procedures within Government Entity, and ensures alignment with Dubai - Government Strategy Ensures own team comprehend the impact of their decisions and actions Able to make significant decisions that positively affects Government Entity, and consequently Dubai - Government Enhances opportunities that drive the Government Entity towards the achievements of its goals Recognizes different levels of authorities and decision making within Government Entity and Dubai - Government Performs complex information analyses, examining multiple factors to establish cause-and-effect relationships Identifies and assesses a range of options, and decides on optimal solution based on the overall impact and link to goal attainment Enabling Change Intermediate Responds positively and proactively to unexpected change Aware of the impact of change on Dubai - Government and the community Acts as a change agent to support change through creating awareness and educating others about change across Dubai - Government and Government Entity Sponsors change within own functional unit Clarifies expected outcomes and measures success during change Promotes and leads the change process and assist others through change and transition Develops practical and attainable work plans to implement change and achieve tangible results Keeps change project progress on-track through close monitoring of the transition process, and evaluation of actual versus expected results Leading and Inspiring Others Intermediate Helps build a collaborative team spirit Recognizes talent and is able to recognize employees’ strengths and areas of improvement Helps unify team members’ efforts by supporting and praising their efforts and contributions Keeps team informed about latest initiatives and developments Ensures clarity of roles and responsibilities by providing team with clear direction and setting SMART goals Monitors and updates the teams on work progress Leads by example through own behavior Provides team with constructive feedback whether results meets expectations or falls below expectations Monitors workload and allocates it among team appropriately Recognizes unique capabilities of individuals and acknowledges them openly Developing People Intermediate Provides continuous feedback on performance that is forward-looking and constructive Educates employees on how to evaluate own performance by helping them identify their areas of strengths and development needs Encourages increasing delegation and provides feedback to encourage ongoing development Uses employee goals and performance to qualify and coach employees Is accessible and available for support and promotes open channels of communication with employees Acquires knowledge from a variety of developmental tools, and understands their aptness for each situation المؤهلات و المهارات Bachelor Degree in Business Administration or any other related field.
Female(Preferred) Business Development Manager for Web APP D... - CATCHWAY WEB SOLUTIONS FZE-Dubai Silicon Oasis
Dubai - Silicon OasisDescription: CATCHWAY is an web and app Development Company urgently looking for a qualified and dynamic Female Business Development Executive or Female Student Intern who has driving license to develop and implement growth opportunities in new and existing markets. We’re searching for professionals that have a solid track record of creating long-term value for organizations. First and foremost, we’re looking for a candidate who will be focus on customer acquisition, lead generation, and prospect management, as this role will garner and meet with potential clients. The Business Development Executive will research client business referrals, network, and web leads; provide prospective customers / clients with all services offered and additional presentations as needed; and work with clients to create solutions for their needs and consult throughout the sales process. Must be energetic, well-spoken, and eager to close sales and increase revenue. Successful applicants should also be willing to travel. Duties and Responsibilities - Researching the target market and finding companies to targetBuilding business relationships with current and potential clientsPromote the company’s products/services addressing or predicting clients’ objectivesCollaborating with sales and leadership to secure, retain, and grow accountsCreating informative presentations; presenting and delivering information to potential clients at client meetings, industry exhibits, trade shows, and conferencesCreating invoices and sending out to customers following a saleUpdating the CRM and inputting information of customersKeep records of sales, revenue, invoices and other important dataWorking to monthly sales and revenue targets as set by the company and achieves assigned sales targetIdentifying sales and services that would appeal to new clientsManaging company and client expectationsFinding and following new sales leadsArranging business meetings and one-on-one conversations or on call with prospective clientsAttending networking eventsNegotiate sales contracts and keep records of sales and dataSells the firm’s complete offering of products and servicesLeads all aspects of the sales process, calling upon others to assist in solution development and proposal delivery, as needed, or as directed by managementGenerate innovative ideas to support customers and boost brand awarenessReport on sales results on a regular basis and suggest improvementsManage the entire sales cycle from finding a client to securing a dealCold calling; making multiple outbound calls to potential clients; closing sales and working with client through closing processMaintaining a pipeline of all sales administration using CRM softwareCollaborating with management on sales goals, planning, and forecasting; maintaining short- and long-term business development plans Requirements and Qualifications - Preferred On Dependent Visa / Student Intern also in case.Driving License / Own Car Preferred - Fuel Allowance Company will be providedReady to Travel With in UAEExperience with lead generation and prospect management• Excellent verbal and written communication skills; the ability to call, connect, and interact with potential customers• Persuasive and goal-oriented• Possesses an energetic, outgoing, and friendly demeanor• Able to professionally and confidently communicate with C-Level Executives• High school degree or equivalent• Four years of cold calling experience; previous experience in outbound call center, inside sales experience, or related sales experience; knowledge of sales process from initiation to close• Excellent analytical and time-management skills• Demonstrated and proven sales results• Ability to work independently or as an active member of a team Nice to Have - Bachelor’s / Master's degree preferred On Dependent Visa / Student VisaStrong computer skills, including Microsoft Office Suite (Word, PowerPoint, Outlook, and Excel) and CRM/Salesforce experience preferred Salary & Benefits - Salary package starts from AED 3,000/- without any targets. Incentives will be decided based on targetsAttractive incentive on sales targetMedical Insurance Provided How to Apply - Candidates must apply send resume to cto at catchway dot comCandidates must upload recent resume with a passport size photographA clear copy of the highest qualification certificate has to be uploaded.
Assistant Accountant & Purchase Co-ordinator - -Dubai
Dubai - Assistant Accountant & Purchase Co-ordinator Location: Dubai - Posted: 03 January, 2019 We are looking for qualified and experienced assistant accountant & purchase coordinator for our Deira, Al Rigga branch trading division (HVAC & Building Materials) having a minimum experience of 1 year in UAE in the related field. The candidate should have excellent communication & negotiation skills and should be well versed in Hindi & English. She should have good knowledge of accounting software such as Tally and should have the ability to coordinate with staffs in various departments. Should be based locally for immediate interview. Package offered salary 3000AED, Medical Insurance, Visa & other benefits. Email CVs to [email protected] How to Apply? Please send an email to [email protected]