SALES SECRETARY (PREFERABLY FILIPINA NATIONAL) - Byblos Hospitality Group-Dubai
Dubai -Full-time, PermanentFull Job Details: Recruiter: Byblos HospitalityReference: S&M-SSV2020Location: United Arab Emirates - Dubai -Job Type: Front OfficeSector: HotelJob Level: Non-ManagementAt Byblos Hospitality, we believe in a beautiful welcoming smile that justifies our motto check-in as a guest, check-out being a friend. This approach is built around the timeless and authentic values that are the true foundation of a positive guest experience.About the Role: We are currently looking for a dynamic, self-driven, young professional Sales Secretary to join our team! As a Sales Secretary, you will be responsible for carrying out clerical and assist Sales Team through a variety of tasks related to organization and communication. Responsibilities and essential job functions include but are not limited to the following:Responsibilities: Responsible for providing efficient secretarial support and office management to the Sales Team, while observing strict confidentiality and sensitivity of all data and information.Organize daily incoming correspondence, make preliminary assessment and handle and respond as appropriate.Establish and maintain accurate and orderly filing system / records / database of business contacts, trace pending items and follow up as appropriateArrange for various meetings and take minutes.Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, or presentation software.Prepare responses to correspondence containing routine inquiries.Function as an administrative link to ensure that all parties receive the relevant information respectively.Welcomes guests and customers by greeting them, in person or on the telephone, and answering or directing inquiries.Ensure that Sales Team are kept fully aware of any relevant feedback from guests and, or other departments.Manage office supplies and equipment and maintain stocks of stationeries, collaterals and corporate giveaways.Strictly follow Byblos Hospitality policies and procedures, confidentiality and work ethics and adhere to strict grooming and hygiene standards.Organize business travel arrangements and other duties as assigned.The ideal candidate must have a previous working experience on a similar role in a 4* Hotel environment.A “Can do” attitude, able to work well independently and under pressure in a fast-paced environment.Excellent English communication skill is a MUST. (Fluency in other language is an advantage)Proficient in Microsoft applications such as Outlook, Excel and PowerPoint etc.Customer service oriented.Professionally groomed.We offer a competitive salary package (fully furnished sharing accommodation, transportation, duty meals, bi-annual ticket, and medical insurance).Interested candidates, who meet above criteria, may submit their CV with a full-length photo (with SUBJECT: SALES SECRETARY). Only shortlisted candidates will be contacted.For more information about us, you may visit our website: http://www.bybloshospitality.com/about-us.Job Types: Full-time, PermanentExperience:Sales Secretary: 2 years (Required)Customer Service: 2 years (Required)Calendar and Diary Management: 2 years (Required)Sales Coordination: 2 years (Required)Hospitality: 2 years (Required)Education:Bachelor's (Required)Location:Dubai - (Required)Language:Filipino (Required)Language(s):English (Required)Work eligibility:Visit visa (Required)
MEDICAL RECEPTIONIST - EYE CENTER-Dubai
Dubai -KINDLY ATTACH YOUR CV (WORD OR PDF FORMAT) BEFORE YOU APPLY. Duties and Responsibilities: 5.1 Responsible for patient coordination: explaining the details of treatment according to doctor's instructions and center's policies, obtaining informed consent from patients before treatment.5.2 Responds to inquiries of patients, prospective patients, always treating patients and visitors in a friendly, welcoming, and compassionate manner.5.3 Registering new patients and updating existing patient demographics by collecting detailed patient information including personal and insurance details.5.4 Answering incoming telephone calls, ensuring calls are redirected accordingly.5.5 Ensuring appointments and payments for services are managed accurately.5.6 Maintaining patients' and operation confidentiality.5.7 Using a variety of software packages, such as Microsoft Word, Outlook, PowerPoint, Excel, etc. to produce correspondence, documents, maintain statistics records, reports and databases.5.8 Preparing statistics data & presenting it when required.5.9 Ensuring that the reception area is always organized and waiting area remains quiet calm and welcoming.Job Type: Full-timeExperience:Medical Receptionist: 1 year (Preferred)
receptionist: 1 year (Preferred)
Location:Dubai - (Preferred)
Business Support Assistant (Fleet Centre) SC 3 - World Food Programme-Dubai
Dubai -. WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles. Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance. ABOUT WFP The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need. WHY WORK AT WFP? SAVING & CHANGING LIVES ❤ Make a difference the world will notice. We are driven by our mission to fight world hunger and feed people’s dreams of a brighter future. GLOBAL COMMUNITY Build bridges that unite people across the world. Being part of a global, diverse and multicultural community like WFP, will continuously expose you to new ideas and perspectives. How we deliver our mission in deep respect for personal and cultural differences and close collaboration between every member of our global team, will certainly enrich your experience and knowledge on so many levels. UNLIMITED POSSIBILITIES Unlock possibilities you never thought you'd find. WFP goes anywhere it is needed and does whatever it takes to get the job done. LIFE-CHANGING EXPERIENCE Reach beyond yourself and discover your true potential. WFP offers the kind of life-changing experiences you’re unlikely find in many other organizations. Join us to make a difference Watch this video to know more about us!! Link: https://www.youtube.com/watch?v=3mzGbaRAhz8&feature=youtu.be ORGANIZATIONAL CONTEXT These jobs are found in Country Offices (COs), Regional Bureaux (RBs), and Headquarters (HQ). Job holders typically provide administrative support to team(s) and/or support a specific business stream, and report to the relevant Associate. At this level, work is carried out under close supervision or immediately available assistance. Job holders are expected to produce organised and accurate work. JOB PURPOSE To deliver a range of routine business support tasks, to ensure that staff are effectively supported. Position Title: Business Support Assistant (Fleet Centre) Service Contract for duration of 12 months. Level: SC 3 Salary starts from AED 8,666.40 per month (inclusive of pension), plus insurance and other benefits. Under the overall guidance and the direct supervision of the Fleet Centre/SIS Finance Officer, based in Dubai --UAE, the incumbent shall have the following duties and responsibilities: KEY ACCOUNTABILITIES (not all-inclusive) 1. Responsible for shipping process of Fleet Centre Vehicles/accessories etc. 2. Create Purchase Requisitions for vehicles, shipments and other items, ensuring proper budget code are used and accounting procedures are followed. 3. Responsible for data entry for all Fleet Centre vehicles in Fleetwave (FMS). 4. Responsible to update the status (from stock to live) of Fleetcenter vehicles in Fleetwave and WFP systems. 5. Responsible for the maintenance of Fleet Centre files such as leasing. 6. Maintain tracking sheets and measurements for key performance indicators. 7. Responsible for archiving Fleet Centre files and keeping track of them. 8. Perform other related duties as assigned. STANDARD MINIMUM QUALIFICATIONS Education: Completion of secondary school education. Experience: Three or more years of experience in general administrative work. Knowledge & Skills: Ability to use standard office equipment such as photocopiers and scanners.Knowledge of standardised business support work routines and methods.Knowledge of standard office software packages, e.g. Microsoft word.Uses tact and courtesy to give and receive information with a variety of individuals.Good attention to detail in order to identify data discrepancies.Ability to work to deadlines and follow clear instructions. Language: Fluency in both oral and written communication in English language. 4Ps CORE ORGANISATIONAL CAPABILITIES Purpose Understand and communicate the Strategic Objectives: Builds an understanding of WFP’s Strategic Objectives. Be a force for positive change: Approaches individual tasks and responsibilities with a positive attitude and demeanor. Make the mission inspiring to our team: Understands the impact of WFP activities in beneficiary communities. Make our mission visible in everyday actions: Connects individual tasks and responsibilities to unit’s goals and mission. People Look for ways to strengthen people's skills: Seeks opportunities to build and enhance individual skills. Create an inclusive culture: Demonstrates respect and understanding for diversity and cultural differences. Be a coach & provide constructive feedback: Identifies and approaches colleagues or supervisors to serve as coaches. Create an “I will”/”We will” spirit: Sets clear goals and measurable targets for own tasks and responsibilities. Performance Encourage innovation & creative solutions: Assesses own tasks and responsibilities to find ways to be more efficient. Focus on getting results: Maintains accurate records of completion times and tasks in own areas of responsibility. Make commitments and make good on commitments: Understands responsibilities and the metrics associated with own tasks. Be Decisive: Notifies supervisors of dangerous situations or potential issues that may arise while in the field or office. Partnership Connect and share across WFP units: Understands WFP’s organizational structure, including the purpose and mission of each unit. Build strong external partnerships: Supports team in working with colleagues and WFP’s partners in the field toward common goals. Be politically agile & adaptable: Maintains a professional and courteous relationship with other WFP employees and partners in the field. Be clear about the value WFP brings to partnerships: Understands own team’s contributions in its partnerships with internal and external stakeholders. TERMS AND CONDITIONS Applications received after the closing date will not be considered. Only those candidates shortlisted for interview will be notified. DEADLINE FOR APPLICATIONS 23 January 2020. . Female applicants and qualified applicants from developing countries are especially encouraged to apply WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status. No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.