OFFICE ADMINISTRATOR - Medstar Medical LLC-Dubai
Dubai -An International telecommunication company is looking for an Office Administrator with 4 years experience in handling day to day office management and provide general support to logistics and procurement department. Duties and Responsibilities Petty cash – Manage, maintain, and update records with regards to the petty cash management structure. Regulatory – Maintain records and handle processes on timely basis, all tasks related to the local regulatory rules and regulations; Fujairah and Dubai - Trade license, lease, PO box, staff Visa, parking cards etc Procurement – To work with the team on procurement, getting quotes and flow of internal processes for all procurement requirements and submission of documents for payments and follow up until closed. Logistics - Manage and maintain logistics department with timely, best and cost effective way of handling shipments and submission of documents for payments and follow up until closed. Customer / Supplier Contracts management – Work with the departmental head on contracts management; renewal, processing internally until signed off and shared with the customer. Administration: All duties in relation to Dubai - office, day-to-day requirements, team travel & VISA, office and staff insurances, medical, office and vehicle insurances, RTA services etc Managing Cost from all suppliers, contract management etc. Collaborate with and coordinate diverse teams (BDM, CRM, Finance and customer service etc.) Good knowledge of MS office. Should be a TEAM PLAYER and flexible enough in multitasking.
Project Contract Administrator - -Dubai
Dubai -The future of transportation is already here. Alstom, with recorded sales of 7.3 billion in the 2016/17 fiscal year, is the world leader in integrated transport systems and continues to push the boundaries of innovation & digital solutions for transportation systems and e-mobility. We are at the forefront of providing sustainable modes of transport with the largest range of rail solutions in the market. Headquartered in France, we are present in over 60 countries and today employ 32,800 people worldwide. The Alstom-led consortium Expolink, also composed of Acciona and Gulermak, has signed a contract with RTA (Roads & Transport Authority) to design and build the extension of Dubai -’s Red metro line, also called Route 2020, and upgrade the system of the existing line. The project involves the construction of a 15-kilometre-long line – of which 11.8 kilometers of elevated metro line and 3.2 kilometers underground metro line - branching off the existing red line at the Nakheel Harbour & Tower station. For more information, please visit: http://www.alstom.com/. Purpose Purpose of the Job: The Project Contract Administrator is responsible for the Contract Administration during contract execution phase up to the final acceptance of the work and final account related to the ExpoLink Dubai - 2020 Project. Preparation and organise records namely, correspondences, emails, letters, documents etc. into a format that can be used to build up notice to claims or defend claims from Partner, Customer and Subcontractors. All necessary contract administration activities to help successfully deliver the project on time and within budget. Organisational Reporting Hierarchical / Functional reporting: Junior Contract Manager Key Network & Links Internal: Contract Manager, Project team members, Transport Legal & Contract Management Department / in-house lawyer, Product / Business teams, Contract Management Community, Sourcing and Procurement, Tender teams & Business Development. External: CWJV partners, Engineer and Customers.. Measurement Deliverables on time Timely processing of documents / records to produce support the production of project variation requests / orders, Extension of Time (EoT), and claim files preparation. Environmental Health & Safety compliance Key Performance Indicators to be defined Trust, Team, Action Accountabilities People : None Relationship with project team members Responsibilities Scope of the role and responsibilities: Preparation and management of all necessary contract administration activities for the Rolling Stock function within the project through warranty up to final account approval or as deemed necessary Maintain and capture all Correspondence, MOM’s etc. and prepare the necessary reports and KPI’s Preparation and organise records, correspondences, emails, letters, documents etc. into a format that can be used to build up notice to claims or defend claims from Partner, Customer and Subcontractors Monitor and work with the Project Contract Manager, Quantity Surveyor / Project Infrastructure Manager to ensure traceability of all records Support and prepare change order notifications, reports as required by the Contract Manager Provide administrative support for insurance claims, disputes or arbitrations if required Support the preparation of Contract Summary, flowcharts as requested by the Project Contract Manager Maintain safely and file documents, letters, and other forms of communication in accordance with Alstom / Project Document retention policy Candidate Requirements Educational Requirements A suitable high level qualification in Business Commercial / Engineering / Construction or similar Desired Knowledge / Experience The Candidate should be already working or have been working either as a Contract Administrator or as Contract Manager. Must have worked for either a large civil works / in construction contractors /in Aircraft systems industry, ideally on Design & Build type Industrial projects. 2-3 years in a similar Contract Administrative role with a large construction or Transport Company. (desirable in the Railway business) experience working in a large multi-national company Good communication in English as well as native language knowledge and skill in networking within a large organisation knowledge of project IT systems Behavioural Skills / Competencies Strong personality, having a persuasive attitude capable and commensurate to having experienced working with a large civil work contractor for a 8 years Analytical skills and system minded demonstrating best practice. Rigorous for reporting and trouble shooting Provides early warnings as soon as unforeseen problems arise, to ensure timely corrective action can be taken Strong analysis capability for identifying system issues Identifies critical tasks & issues and takes action to ensure execution, delivery and follow-up Good communication skills for interfacing with our European and native colleagues and Civil Contractors. Approach discussions/negotiations with the objective of achieving a win-win outcome. Ability to communicate to different levels Communicates with transparency: Delivers clear messages Team oriented with the ability to work independently Creates an environment where individuals actively take initiative and ownership Delegates, provides encouragement and support to people in accepting responsibility with accountability Technical Skills & Competencies Excellent Microsoft Office, presentation, MS Visio, MS Excel, P6 & MS planning tool skills Languages : English (French desired but not required) At Alstom, we offer you the opportunity to unleash your potential and reinvent yourself. As a future employee, you will have a unique opportunity to drive our organization forward, while continuing to build your career and contribute to the expanding growth of the global railway industry. More information about Alstom can be found at: www.alstom.com Job Segment: Business Development, Administrative Assistant, Procurement, Sales, Administrative, Operations
Property Manager - HEALTHCARE GROUP-Dubai
Dubai -Property Manager Job Opening. Currently we are looking for Property Manager for our company. location Dubai -. Interested Candidates Can submit their Application, Once you submit Your Resume/CV, your qualifications will be reviewed If selected for an interview, you will be contacted by a member of recruiting team to schedule an interview. Job Duties and Responsibilities : • Owners Association Management Services • Establish and maintain owners roll and minute book. • Establish and maintain record system of all correspondence between owners, resident occupiers and other relevant parties, • and records to be kept pursuant to law. • Record and retain all required notices under the Strata Legislation. • Prepare, distribute and collect all correspondence and records related to the general assembly meeting which included but • not limited to, items for discussion, nomination of board member, agenda, invitations, motions, minutes of meeting, etc. • Attend and record all meetings. • Advise and assist owners and residents occupiers in relation to the commercial Community Rules. • Arrange Insurances and claims. • Maintain register for supply agreements. • Maintain full documentation for history of service providers • Serve notices and keep the board members informed on relevant legal and regulatory issues. • Owners Association Meetings Job Requirements and Qualifications : • Wider administration and body corporate/property experience is highly regarded • General understanding in operation of Strata Management Business • Understanding of Financial Accounting and budgeting for strata schemes • Business and administrative processes.